About this opportunity
AI summaryMississippi State University seeks proposals from qualified organizations to provide athletic venue cleaning services and daily cleaning of athletic facilities on its Starkville, MS campus. Scope requirements include sweeping, damp mopping, periodic services, and pre-event, during-event, and post-event custodial support. Eligibility is restricted to onshore USA organizations. Vendors must submit questions no later than November 9, 2026. Sealed proposals are due by December 1, 2026, at 2:00 PM, and vendors may submit either electronically via Bully Buy or as separate, sealed physical packages for the technical and cost proposals. Mississippi State University will score proposals using a 100-point evaluation system, which includes 20 points for corporate structure, years of experience, and references.
Buyer and opportunity details
- Client
- Mississippi State University
- Solicitation No.
- MSU2026114
Scope of work
- Daily custodial cleaning services for athletic facilities
- Preseason deep cleaning of athletic stadiums and venues
- Gameday and in-event custodial services for athletic venues
- Post-game and post-event venue cleanup and trash removal
- Day porter services for designated athletic facilities
- Pre-event, during-event, and post-event custodial support for external events
- Restroom cleaning, fixture deep cleaning, and trash collection
- Hard surface floor maintenance and carpet cleaning services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Corporate Structure/Years of Experience/References | 20 pts |
| The Vendor's ability to deliver services as described in the RFP | Not specified |
| Vendor's experience with similar size facilities | Not specified |
Minimum qualifications
- Experienced and qualified organization providing similar custodial services
- Must have background checks for all personnel conducted within the last three years
- Must provide three references where similar services were provided
- Must provide an on-site Account Manager / Director of Operations and dedicated cleaning managers
Documents to include with your response
- Signed signature page (Appendix A)
- Cover letter with overview of services and statement of exceptions
- Technical Proposal
- Operation plan including quality control and staffing plans
- List of three references with contact person and telephone number
- Cost Proposal in a separate sealed package or separate PDF
- Completed Fee Schedule (Appendix E)
- Annual price escalator percentage stated on Appendix E
- Signed addenda, if applicable
Key dates
- Issue Date
- October 30, 2026
- Questions from Vendors Due
- November 9, 2026
- MSU Q&A Response Due
- November 16, 2026
- Proposal Submission Deadline
- December 1, 2026 at 2:00 PM
- Award Date (Estimated)
- January 1, 2027
How to submit
- Method
- Electronic via Bully Buy or physical submission
- Instructions
- Electronic submissions via Bully Buy require separate PDFs labeled Technical Proposal and Cost Proposal. Physical submissions require two separate sealed packages: Technical Proposal and Cost Proposal (one original and one PDF copy on flash drive), delivered to MSU Office of Procurement Services, 610 McArthur Hall, 245 Barr Avenue, Starkville, MS 39762.
Contract details
- Term
- Initial term with the option to renew for two additional one (1) year terms
- Place of performance
- Mississippi State University campus, Starkville, MS
- Insurance and bonding
- Comprehensive General Liability, Workers' Compensation, and Commercial Auto Liability insurance with a minimum of $1,000,000 annual aggregate through an insurance company rated A- or higher and financial size Class X or higher. The Certificate of Coverage must name the Board of Trustees of State Institutions of Higher Learning as an additional insured.