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RFP opportunitySolicitation 1220-2026-4363

Abbotsford Police Department Translation and Interpretation Services

Submission deadlineNov 25, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The City requires translation and interpretation services for the Abbotsford Police Department. The scope includes on-site and telephone interpretation for law enforcement activities such as interviews, investigations, training, family or group conferences, and home visits, alongside after-hours and emergency services. The contractor must also deliver typesetting services for languages other than English, including Punjabi, Arabic, Cantonese, Mandarin, Farsi, Vietnamese, and Spanish. Eligibility is limited to onshore organizations based in Canada, with work performed offsite. Vendors must register on the issuing authority's website to access materials and submit proposals online through the bidding system before November 25, 2026, at 2:00 PM local time. All questions are due no later than November 13, 2026. The City evaluates proposals across multiple stages encompassing mandatory submission requirements, mandatory technical requirements, non-price rated criteria, and pricing. Scored evaluation criteria total 100 points, allocating 30 points to experience and qualifications, 20 points to an unstated category, 15 points to key personnel, 5 points to social procurement and community benefits, and 30 points to pricing.

Buyer and opportunity details

Client
City of Abbotsford
Solicitation No.
1220-2026-4363

Scope of work

  • Written translation services for law enforcement, administrative, and operational documents and materials
  • In-person on-site and telephone interpreting services for interviews, investigations, training, conferences, and home visits
  • After-hours and emergency interpretation services including evenings, weekends, and statutory holidays
  • Express translation services required and completed within three business days
  • Typesetting services for languages other than English including Punjabi, Arabic, Cantonese, Mandarin, Farsi, Vietnamese, and Spanish
  • Translation and interpretation services across a broad range of languages as required
  • Accurate and timely invoicing

How proposals are evaluated

CriterionWeight / scoring
Section 1. Experience and Qualifications30 points
Section 220 points
Section 3. Key Personnel15 points
Section 4. Social Procurement and Community Benefits5 points
Pricing30 points

Minimum qualifications

  • Proponent must be a single legal entity
  • Direct employees, contractors, and subcontractors must pass Contractor Security Clearance including two pieces of government ID and potential fingerprinting
  • Provide safe work procedures in accordance with Worksafe BC regulations
  • Hold a valid business license prior to contract award

Documents to include with your response

  • Submission Form (Appendix C)
  • Pricing Proposal (Appendix E)
  • Blackline version of Form of Agreement showing proposed changes, if any
  • Insurance certificates/policies
  • Valid business license

Key dates

Issue Date of RFP
October 30, 2026
Deadline for Questions
November 13, 2026, 2:00:00 PM local time
Deadline for Issuing Addenda
November 19, 2026
Submission Deadline
November 25, 2026, 2:00:00 PM local time
Anticipated Ranking of Proponents
December 2, 2026
Anticipated Execution of Agreement
December 2026

How to submit

Method
Electronic via the bidding system
Instructions
Submitted online at https://abbotsford.bidsandtenders.ca; late submissions not accepted; documents should not be embedded within uploaded files

Contract details

Term
Three (3) years with two 1-year optional extensions, by mutual agreement
Place of performance
Abbotsford, British Columbia
Insurance and bonding
Hold and provide copies as evidence of insurance certificates/policies detailed in the agreement within five business days of Notice of Award
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