About this opportunity
AI summaryThe City requires translation and interpretation services for the Abbotsford Police Department. The scope includes on-site and telephone interpretation for law enforcement activities such as interviews, investigations, training, family or group conferences, and home visits, alongside after-hours and emergency services. The contractor must also deliver typesetting services for languages other than English, including Punjabi, Arabic, Cantonese, Mandarin, Farsi, Vietnamese, and Spanish. Eligibility is limited to onshore organizations based in Canada, with work performed offsite. Vendors must register on the issuing authority's website to access materials and submit proposals online through the bidding system before November 25, 2026, at 2:00 PM local time. All questions are due no later than November 13, 2026. The City evaluates proposals across multiple stages encompassing mandatory submission requirements, mandatory technical requirements, non-price rated criteria, and pricing. Scored evaluation criteria total 100 points, allocating 30 points to experience and qualifications, 20 points to an unstated category, 15 points to key personnel, 5 points to social procurement and community benefits, and 30 points to pricing.
Buyer and opportunity details
- Client
- City of Abbotsford
- Solicitation No.
- 1220-2026-4363
Scope of work
- Written translation services for law enforcement, administrative, and operational documents and materials
- In-person on-site and telephone interpreting services for interviews, investigations, training, conferences, and home visits
- After-hours and emergency interpretation services including evenings, weekends, and statutory holidays
- Express translation services required and completed within three business days
- Typesetting services for languages other than English including Punjabi, Arabic, Cantonese, Mandarin, Farsi, Vietnamese, and Spanish
- Translation and interpretation services across a broad range of languages as required
- Accurate and timely invoicing
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Section 1. Experience and Qualifications | 30 points |
| Section 2 | 20 points |
| Section 3. Key Personnel | 15 points |
| Section 4. Social Procurement and Community Benefits | 5 points |
| Pricing | 30 points |
Minimum qualifications
- Proponent must be a single legal entity
- Direct employees, contractors, and subcontractors must pass Contractor Security Clearance including two pieces of government ID and potential fingerprinting
- Provide safe work procedures in accordance with Worksafe BC regulations
- Hold a valid business license prior to contract award
Documents to include with your response
- Submission Form (Appendix C)
- Pricing Proposal (Appendix E)
- Blackline version of Form of Agreement showing proposed changes, if any
- Insurance certificates/policies
- Valid business license
Key dates
- Issue Date of RFP
- October 30, 2026
- Deadline for Questions
- November 13, 2026, 2:00:00 PM local time
- Deadline for Issuing Addenda
- November 19, 2026
- Submission Deadline
- November 25, 2026, 2:00:00 PM local time
- Anticipated Ranking of Proponents
- December 2, 2026
- Anticipated Execution of Agreement
- December 2026
How to submit
- Method
- Electronic via the bidding system
- Instructions
- Submitted online at https://abbotsford.bidsandtenders.ca; late submissions not accepted; documents should not be embedded within uploaded files
Contract details
- Term
- Three (3) years with two 1-year optional extensions, by mutual agreement
- Place of performance
- Abbotsford, British Columbia
- Insurance and bonding
- Hold and provide copies as evidence of insurance certificates/policies detailed in the agreement within five business days of Notice of Award
