About this opportunity
AI summaryThe Michigan Municipal Services Authority seeks proposals from United States organizations to establish a four-year master agreement for janitorial, sanitation, and paper supplies. The scope of procurement covers cleaning chemicals and disinfectants, paper products, trash bags and can liners, dispensers, hand hygiene items, floor-care products and machines, mops, brooms, waste receptacles, and breakroom equipment. All contracted work will occur on site in Lansing, Michigan. Eligible offerors must submit proposals digitally via email or online by 11:59 p.m. CST on December 18, 2026. Submissions require specific tabbed components, including signed certifications, qualifications, federal disclosures, and an auditable pricing structure using catalog discounts, unit pricing, or maximum-allowable rates. Interested vendors must attend a pre-bid meeting on November 17, 2026, and submit all questions by November 20, 2026.
Buyer and opportunity details
- Client
- Michigan Municipal Services Authority
- Solicitation No.
- MMSA-2026-004
Scope of work
- Janitorial, sanitation, and paper supplies
- Delivery services
- Electronic ordering via punchout or hosted catalog
- Customer support and dedicated account management
- Order tracking and delivery-date visibility
- Returns processing
- Emergency response supply capabilities
- Supplier-managed inventory services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Mandatory compliance gates (Section 5.2) | Pass/Fail |
| Required forms and attachments (Section 6) | Pass/Fail |
| Quality and suitability of the proposal | 20 points |
| Total cost of ownership | 30 points |
| Implementation / delivery approach | 15 points |
| Supplier qualifications and experience | 15 points |
| Geographic coverage and cooperative readiness | 10 points |
| Contract-terms acceptance and risk allocation | 5 points |
| Value-added features | 5 points |
Minimum qualifications
- Must satisfy all mandatory compliance gates on a pass/fail basis
- Demonstrated eProcurement, catalog, punchout, and electronic ordering interface capabilities
- Demonstrated emergency response capabilities for critical janitorial supplies
- Must not be excluded or debarred under SAM exclusions (2 C.F.R. Part 180)
Documents to include with your response
- Tab 1: Signed proposal certification, Master Agreement exceptions, and required acceptance forms
- Tab 2: Pricing Workbook (Exhibit B) or auditable pricing format with administrative-fee acknowledgment
- Tab 3: eCommerce capabilities response, sample Monthly Supplier Reporting Snapshot, and Exhibit 9 questionnaire
- Tab 4: Qualifications, experience, references, service-area information, and cooperative readiness
- Tab 6: Federal certifications, disclosures, UEI/SAM status, and 2 C.F.R. Part 200 Appendix II acknowledgments
- Tab 7: Signed Supplier Agreement to the Cooperative Program
- Tab 8: Confidential-information form and redacted materials, if applicable
- Attachments I through IX and IX-A supplier certification and acknowledgment forms
- Attachment VII: Terms and Conditions Acceptance Form
Key dates
- RFP issued
- October 28, 2026
- Pre-bid meeting
- November 17, 2026
- Written questions due
- November 20, 2026
- Proposals due
- December 18, 2026 by 11:59 p.m. CST
How to submit
- Method
- Electronic
- Instructions
- Submit through https://www.civicmarketplace.com/ until 11:59 p.m. CST.
Contract details
- Term
- four years
- Place of performance
- Lansing, MI and nationwide Participating Public Agencies
- Insurance and bonding
- Coverage must be non-contributory to additional insureds; waiver of subrogation required; at least 30 days' written notice before cancellation, non-renewal, or material reduction; certificates and endorsements required.
- Funding
- Federal Financial Assistance (subject to 2 C.F.R. Part 200 Uniform Guidance, Appendix II, Davis-Bacon/Copeland prevailing wage)