About this opportunity
AI summaryThe Oklahoma City Housing Authority and Community Enhancement Corporation seek proposals for on-call resident relocation services to support the recapitalization and conversion of public housing under HUD's Rental Assistance Demonstration program. The selected vendor must handle relocation planning, strategies, schedules, resident outreach, case management, unit assignments, tracking tools, and technical assistance across multi-year redevelopments. Eligibility requires onshore USA organizations with at least five years of experience in HUD and affordable housing. Evaluation uses a 100-point scale: responsiveness of the proposal (35 points), organizational experience and capacity (35 points), and a fees table detailing hourly rates and typical costs (30 points). The buyer will execute an initial one-year contract for onsite or offsite work, requiring proof of current general liability and workers' compensation insurance. Responders must deliver questions and final proposals by 5:00 p.m. to 1700 NE 4th Street.
Buyer and opportunity details
- Client
- Oklahoma City Housing Authority & Community Enhancement Corporation
Scope of work
- Assessing the number and needs of affected households
- Developing relocation strategies, phasing, and schedules coordinated with construction timelines
- Identifying temporary and permanent relocation options and procedures
- Developing relocation tracking tools, forms, and implementation procedures
- Advising on required resident notices, communications, and notice timelines
- Monitoring key relocation deadlines and advising on HUD relocation requirements
- Optional on-site resident outreach and case management
- Optional coordination and management of relocation payments and move schedules
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Fees Table | 30 Points |
| Responsiveness of Proposal | 35 Points |
| Organizational Experience and Capacity | 35 Points |
Minimum qualifications
- A minimum of 5 years knowledge of HUD affordable housing resident relocation programs and other funding grant initiatives
- A minimum of 5 years knowledge of HUD affordable housing programs including Housing Choice Vouchers, Public Housing, Choice Neighborhood Programs, and LIHTC
- Experience in multiple large scale, multi-year resident relocations
- Company history and experience in providing property and real estate advisement services
Documents to include with your response
- Legal name, address, phone numbers, fax numbers, and email addresses of principals
- Statement of qualifications
- Organization chart of team members indicating primary contact and project managers
- Resumes of all team members and applicable certificates and licenses
- Narrative understanding of requirements and ability to perform scope
- Outlined past experience regarding HUD affordable housing relocation and programs
- References outlining work performed and indicating relevancy
- Cost / Fees table with typical cost range, hourly rates, and expected commissions
- Form HUD 5369A Representation, Certifications, and Other Statement of Bidders
- Proof of current insurance, general liability and workers' compensation
Key dates
- RFP Date
- October 30, 2026
- Proposals due
- no later than 5 pm on
How to submit
- Method
- Electronic submittals
- Instructions
- Electronic submittals required to [email protected]. Physical address referenced is 1700 NE 4th Street.
Contract details
- Term
- five (5) years
- Place of performance
- Oklahoma City, OK
- Insurance and bonding
- Proof of current insurance, general liability and workers' compensation.
- Funding
- HUD (including Rental Assistance Demonstration / RAD and Choice Neighborhood Implementation grant), City of Oklahoma City MAPS 4, 49 CFR Part 24, HUD Handbook 1378