About this opportunity
AI summaryThe City of Ardmore seeks a qualified contractor to provide onsite janitorial services for the Ardmore Public Library. Required tasks include damp wiping 30-inch-high surfaces, counters, furniture, and window ledges; vacuuming carpets; wet mopping hard floors; cleaning door sills and sliding door tracks; cleaning and disinfecting sinks; and dusting ceiling vents. Eligible bidders must demonstrate adequate financial resources, satisfactory performance and ethics records, and compliance with all laws. Prospective vendors must attend a mandatory pre-bid meeting on October 27, 2026, at 2:00 P.M. at the Ardmore Public Library. Written questions and requests for interpretation are due by 12:00 P.M. on October 30, 2026. Contractors must submit sealed bids by mail to P.O. Box 249 or deliver them in person to the Purchasing Coordinator at 23 South Washington in Ardmore, OK, by 3:00 P.M. on November 12, 2026.
Buyer and opportunity details
- Client
- The City of Ardmore
- Solicitation No.
- 26-1001
Scope of work
- Provide janitorial services for the Ardmore Public Library
- Furnish all labor and equipment required to perform and complete the work
- Appoint a representative to serve as liaison with the City's representative
- Schedule work hours with the City without interfering with normal City operations
- Maintain accessible on-site storage area clean and organized
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest, most responsible bid meeting minimum specifications | Not specified |
Minimum qualifications
- Adequate financial resources, or the ability to obtain such resources as required
- Ability to comply with the required or proposed delivery schedule
- Satisfactory record of performance
- Satisfactory record of integrity and ethics
- Otherwise qualified and eligible to receive an award
Documents to include with your response
- Bid Proposal Form
- Non-Collusion Affidavit
- Business Relationships Statement / Affidavit
- Affidavit of Work Status Eligibility
- Certified check, cashier's check, bid bond, or irrevocable letter of credit equal to 5% of the bid
- Manufacturer's specifications and warranty (one copy, if applicable)
- Contract Affidavit (prior to contract effectiveness)
Key dates
- Bid Issued
- October 17, 2026
- Mandatory pre-bid meeting
- Tuesday, October 27, 2026, at 2:00 P.M.
- Inquiry Due
- 12:00 p.m., Friday, October 30, 2026
- Addenda/Responses to Inquiries Issued
- no later than 12:00 p.m., Monday, November 2, 2026
- Bids due
- 3:00 P.M. on Thursday, November 12, 2026
- Anticipated Date of Award
- Monday, December 7, 2026, at 6:00 P.M.
- Proposed effective date of first award
- December 8, 2026
How to submit
- Method
- Sealed hard copy
- Instructions
- One (1) original and unbound submitted in a sealed envelope marked with bid number 26-1001, Janitorial Services, vendor name, and address, delivered or mailed to Sherrill Shaw, Purchasing Coordinator, P.O. Box 249, 23 South Washington, Ardmore, OK 73402.
Contract details
- Term
- Twelve months from date of signed Notice to Proceed, with allowed maximum 5% increase for each subsequent renewal if acceptable.
- Place of performance
- Ardmore Public Library, 320 E St. NW, Ardmore, OK 73401
- Insurance and bonding
- Public Liability, Property Damage, and Oklahoma Workers' Compensation Insurance from an authorized carrier; 5% bid bond, certified check, cashier's check, or irrevocable letter of credit; Payment Bond and Performance Bond required if annual bid meets or exceeds statutory threshold.