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This RFP has expired (deadline Nov 6, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Education RFPs.
ExpiredSolicitation 27-008

Preventative Maintenance, Emergency Repair, and Training Services for Aerial Equipment and Forklifts

Buyer
Ottawa County Facilities Maintenance
Place of performance
414 Washington, Grand Haven MI and 12220 Fillmore, West Olive MI
Response deadline
Nov 6, 2026Deletes on Nov 20, 2026
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What the buyer needs

AI summary

Ottawa County Facilities Maintenance requests quotes for preventative maintenance services, emergency repairs, and training for aerial and forklift equipment. The contractor must perform annual inspections, routine servicing, oil and filter changes, component repairs, and PIT and MEWP staff equipment certification. The vendor must also respond to emergency breakdowns within 24 hours. Only onshore United States organizations are eligible to bid. The contract features an initial three-year term with two optional 12-month renewal periods. Vendors must submit quotes, sample inspection checklists, certifications, licenses, qualifications, and pricing schedules via email to [email protected] by 5:00 PM Eastern Time on Friday, November 6, 2026.

Scope of work

  • Routine annual inspections and servicing of aerial equipment and forklifts with documentation and tags
  • PIT and MEWP staff equipment certification training including materials, tests, and certification cards
  • Thorough examination, troubleshooting, and repair of electrical, hydraulic, mechanical, and structural components
  • Checking, testing, and calibrating safety features to ensure MIOSHA and OSHA compliance
  • Evaluation and replacement of fluids and filters, including an annual industrial lift truck oil and filter change
  • Lubrication of moving parts and adjustments of belts, chains, cables, and brakes
  • Generation of detailed maintenance reports and regulatory compliance records
  • Emergency service and breakdown response within 24 hours

Minimum qualifications

  • Certifications, licenses, and qualifications to provide the requested equipment maintenance and training work

Documents to include with your response

  • Sample checklist used for inspections and maintenance
  • Certifications, licenses, and qualifications
  • Cost proposal covering preventative maintenance, inspections, parts markups, emergency repair hourly rates, and additional fees
  • Pricing for MEWP and PIT staff training per person

How to submit

Method
Email
Instructions
Quotes must be emailed to [email protected]