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This RFP has expired (deadline Nov 5, 2026). Submissions are no longer accepted. The listing stays here for reference for a few weeks. Browse live RFPs or see open Federal RFPs.
Expired

Security, Access Control, and Video Surveillance Systems Maintenance Services

Buyer
VA
Place of performance
Lebanon VA Medical Center, Berks County VA Clinic, Lancaster County VA Clinic, York County VA Clinic, Cumberland County VA Clinic, Lebanon TR House, and Fort Indiantown Gap Cemetery, PA
Response deadline
Nov 5, 2026Deletes on Nov 19, 2026
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What the buyer needs

AI summary

The Department of Veterans Affairs requires a contractor to provide comprehensive maintenance, software and firmware support, cybersecurity compliance, corrective maintenance, and hardware repair for security, access control, and video surveillance systems. The scope of work covers the Lebanon VA Medical Center, designated outpatient clinics (Berks, York, Cumberland, Lancaster), the Lebanon TR House, and the Fort Indiantown Gap Cemetery. Responsibilities include quarterly preventive maintenance, cleaning and inspecting cameras, testing card readers and locks, conducting environmental checks, performing restorative repairs, and backing up databases. This procurement is set aside for total small businesses, and eligible entities must be onshore United States organizations. Contractors and subcontractors must be permanently located within a jurisdiction subject to the United States and comply with mandatory VA security screening, rules of behavior, and cybersecurity training requirements. The buyer accepts digital responses submitted online or via email.

Scope of work

  • Quarterly preventive maintenance and functional performance testing across devices
  • Restorative and corrective maintenance with OEM-authorized parts and loaner equipment
  • Vendor-approved security patches, hotfixes, firmware updates, and database backups
  • 24/7 remote diagnostics, troubleshooting, and remote health checks
  • Annual system lifecycle analysis, end-of-life risk reports, and upgrade recommendations
  • Emergency, high priority, and routine onsite repair response services
  • Cybersecurity configuration hardening per VA requirements
  • Testing and environmental checks of storage systems, racks, UPS units, and cabinets

Minimum qualifications

  • Comply with VA background checks and credentialing
  • Must carry VA badges and comply with facility access protocols
  • Complete VA cybersecurity and privacy training TMS #10176 initially and annually
  • Complete Agency-provided records management training
  • Permanently located within a jurisdiction subject to the law of the United States or its Territories

Documents to include with your response

  • Preventive Maintenance Reports
  • Corrective Maintenance Reports
  • Firmware and Software Update Logs
  • Cybersecurity Patch/Compliance Statements
  • Annual System Health Assessment Report
  • Lifecycle and Upgrade Recommendation Report
  • Monthly/Quarterly Trouble Ticket Summaries
  • Signed VA Information Security Rule of Behavior
  • Training certificates and certification of signing Organizational Rules of Behavior
  • Plan for destruction of all VA data

How to submit

Method
Email or Online
Instructions
Response can be submitted digitally via Email or Online