About this opportunity
AI summaryThe City of Marble Falls seeks proposals from qualified individuals, businesses, and production teams to provide sound, lighting, concert production, and talent acquisition services for its 2027 Summer Concert Series. The selected primary partner will handle artist negotiation and booking, sound and lighting equipment, production personnel, rider coordination, setup, and stage management across an anticipated eight to ten outdoor concerts from June through August 2027. Proposers must submit bids electronically through CivCastUSA by November 19, 2026, at 1:30 PM local time. An optional pre-proposal meeting takes place on November 9, 2026, and written questions are due through CivCastUSA by November 12, 2026, at 5:00 PM. The buyer evaluates submissions out of 100 maximum points, focusing on price and overall value, production plan, talent acquisition approach, relevant experience, and references.
Buyer and opportunity details
- Client
- City of Marble Falls
Scope of work
- Talent acquisition, artist negotiation, booking, and coordination
- Professional sound and lighting equipment and qualified personnel
- Artist technical advance and rider coordination
- Setup, operation, sound checks, and equipment removal
- Stage management, show timelines, and artist load-in/load-out coordination
- Coordination with City staff and other event vendors
- Power distribution appropriate to the proposed system
- Purchasing and coordinating hospitality and incidental expenses required by approved artist riders
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Price and Overall Value | 30 |
| Production Plan and Ability to Meet Required Service Levels | 25 |
| Talent Acquisition Approach and Cost Transparency | 20 |
| Relevant Experience and Qualifications | 15 |
| References and Past Performance | 10 |
Documents to include with your response
- Company or team name, contact information, and background
- Relevant concert, festival, entertainment, or transferable event experience
- Production plan and completed Section 9 information
- Talent-buying approach, fee negotiation, and cost transparency
- Key personnel and any major production partners or subcontractors
- Three relevant references
- Completed Section 11 pricing
- Any exceptions or separately identified alternatives
Key dates
- RFP Release
- October 16, 2026
- RFP Released
- Thursday, October 29, 2026
- Optional Pre-Proposal Meeting
- Monday, November 9, 2026 • 1:30 PM
- Written Questions Due
- Thursday, November 12, 2026 • 5:00 PM
- Final Addendum, if needed
- Monday, November 16, 2026
- Proposals Due / Public Opening
- Thursday, November 19, 2026 • 1:30 PM local time
- Evaluation
- November 20–December 4, 2026
- 2027 Concert Season
- June–August 2027
How to submit
- Method
- Electronic proposals through CivCastUSA only
- Instructions
- Must be submitted no later than 1:30 PM local time on Thursday, November 19, 2026. Proposals should be kept concise. Microsoft Teams is used for the public opening but is not a proposal submission method.
Contract details
- Term
- June–August 2027
- Place of performance
- Johnson Park in Marble Falls, Texas
- Insurance and bonding
- The selected vendor must maintain insurance required by the formal City agreement before services begin.