About this opportunity
AI summaryThe Port of Portland seeks an experienced firm to provide insurance brokerage and risk management consulting services. The selected contractor will evaluate appropriate coverages, facilitate carrier negotiations and policy renewals, verify policy terms, monitor market trends, and deliver fee-based enterprise risk management support. Only USA organizations are eligible for this offsite opportunity. Proposals are due electronically by 3:00 PM on January 15, 2026, and all questions must be submitted no later than October 8, 2026. The contract term spans up to five years, and the Port requires an annual flat fee structure with no insurance company commissions. Proposals will be scored on cost and fees (weight 30), shared prosperity initiative (weight 25), qualifications of provider (weight 15), broker team (weight 15), and broker approach and management (weight 15).
Buyer and opportunity details
- Client
- Port of Portland
- Solicitation No.
- 2026-14804
Scope of work
- Develop insurance marketing and renewal strategies and plans
- Evaluate and recommend markets, types, and amounts of insurance
- Assist with loss forecasting and insurance budget processes
- Provide annual schedule of coverage and verify policy terms, conditions, and language
- Deliver binders and obtain insurance policies within 30 days of binding
- Assist with evaluation and resolution of liability and property loss
- Deliver value-added services including stewardship reporting, ERM consulting, and business continuity planning
- Collaborate on a Small Business Risk and Insurance Enrollment Program
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Shared Prosperity Initiative | 25 |
| Qualifications of Provider | 15 |
| Broker Team | 15 |
| Broker Approach and Management | 15 |
| Cost/Fees | 30 |
Minimum qualifications
- Must be licensed to do business in the State of Oregon
Documents to include with your response
- Schedule 3.2.1 Proposal Form
- Schedule 2.4.2 Subcontractor Information Form
- Schedule 2.3.3 Certification of Trade Secret (if applicable)
- Redacted copy of proposal (if applicable)
- Schedule 4.5.1 Rates / Fee proposal
Key dates
- RFP Date
- October 30, 2026
- Issuance of RFP to prospective Providers
- November 1, 2026
- Questions and answers (Q&A) period ends
- January 8, 2027
- Proposals Due
- Not later than 3:00 PM, January 15, 2026
- Deadline for receipt of proposals
- January 15, 2027 3 p.m.
- Presentations, demonstrations, or interviews (if required)
- February 10, 2027
- Intent to Negotiate announced
- February 11, 2027
How to submit
- Method
- Electronic submission via the Port's online bidding system
- Instructions
- Upload files through www.portofportland.com/Business/Vendors. Submission must include Proposal Form, separate PDF Subcontractor Information Form, and optional trade secret certification/redacted copy. Limit 45 electronic 8.5x11 pages in minimum 10-point font.
Contract details
- Term
- Up to 5 years with an option to extend for an additional four years in two-year increments
- Insurance and bonding
- Commercial General Liability; Automobile Liability not less than $5,000,000.00 per occurrence if used at PDX airside; Workers' Compensation and Employers' Liability no less than $1,000,000; Professional Liability (Errors and Omissions) not less than $1,000,000 per claim.