About this opportunity
AI summaryMaricopa County is seeking bids from qualified onshore U.S. organizations to provide title and escrow services for its county real estate department. Designated contractor staff must proactively manage assigned projects from receipt through completion, coordinate with stakeholders, resolve title clearance and closing issues, and facilitate document recording and title insurance issuance. Work will be performed onsite over a two-year contract term. Bidders must submit all inquiries no later than November 12, 2026. Final bids must be submitted electronically through the BidNet Direct e-procurement platform before 2:00 p.m. Mountain Standard Time on Tuesday, November 17, 2026. The county will evaluate responses and may deem a bid non-responsive if required information and attachments are omitted, noting that tax is not a determining factor in contract award.
Buyer and opportunity details
- Client
- Maricopa County
- Solicitation No.
- 270012-S
Scope of work
- Preparation of title insurance commitments
- Preparation of litigation guarantees
- Preparation of Condition of Title reports
- Escrow services including title clearing
- Issuance of title insurance policies and related endorsements
- Specialized title research services
- Proactive management and coordination with property owners, lenders, and agencies
- Preparation of chain of title spanning at least the preceding 40 years
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Responsive and responsible bidder(s) providing items that provide the services required | Not specified |
Minimum qualifications
- Must have an office located within Maricopa County
- Authorized to conduct title insurance and escrow services in the State of Arizona and maintain licenses throughout contract term
- Proposed staff must have at least three years of experience providing similar services
- Designation of a sole POC for escrow services (escrow officer POC)
- Designation of a sole POC for title services (title officer POC) and an assigned assistant
Documents to include with your response
- Attachment A – Vendor Information
- Attachment B – Agreement Page
- Attachment C – References
- Attachment D – Areas of Service
- Attachment E – Personnel
- Attachment F – Acknowledgement Digital Media Format and Document Label Instructions
- Qualification Statement
- Acknowledgement of any addenda
Key dates
- Non-mandatory Pre-Bid Tele-Conference
- Tuesday, November 10, 2026, at 10:00 A.M. MST
- Bids due
- 2:00 p.m. Mountain Standard Time (MST) on Tuesday, November 17, 2026
How to submit
- Method
- Electronic via BidNet Direct
- Instructions
- Responses must be submitted electronically through BidNet Direct (www.bidnetdirect.com) prior to bid closing under 270012-S Escrow And Title Services.
Contract details
- Place of performance
- Maricopa County, Arizona
- Insurance and bonding
- Workers Compensation, Commercial General Liability, Commercial Umbrella Liability, Professional Liability (Errors and Omissions); Certificates of Insurance required prior to award.
- Funding
- Title 2 CFR 200 (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards)