What the buyer needs

AI summary

The State of Utah seeks a vendor to provide, update, and maintain a document control system for a laboratory. The software must deliver compliance tools to manage documents, processes, and training records, as well as handle document revision, electronic distribution, automated workflows, email alerts, and custom reporting without IT involvement. Eligibility is restricted to onshore USA organizations for offsite performance. Vendors must submit questions through U3P no later than November 5, 2026. Proposals must include a point-by-point technical response and will be evaluated through a multi-stage process assessing mandatory requirements, technical criteria scored by an evaluation committee, and cost points calculated using a relative price formula.

Minimum qualifications

Certify that vendor is not currently engaged in an economic boycott or a boycott of the State of Israel
Certify that vendor is not providing a forced labor product
Certify technology/services do not come from a restricted foreign entity under UCA 63G-6a-121
Submit proof of compliance with FedRAMP or GovRAMP at time of solicitation for technology processing, storing, transmitting, hosting, or interacting with State data/systems
Enroll in GovRAMP Progressing Snapshot Program immediately upon contract execution if lacking FedRAMP or verified GovRAMP status at award

How proposals are evaluated

Criterion	Weight / scoring
Mandatory Minimum Requirements (Stage 1: Initial Review)	Not specified
Technical Response Evaluation (Stage 2)	Not specified
Cost Response Evaluation (Final Stage)	Not specified

Documents to include with your response

Technical response (point-by-point response)
Cost response (submitted separately)
Certification of agreement to Vendor Prerequisites provisions
Claim of Business Confidentiality form (if requesting records be protected)
Redacted copy of response (if submitting protected information)
Non-redacted copy marked Protected Business Confidential (if submitting protected information)
State of Utah's Standard Terms and Conditions in Microsoft Word format with redline edits (if proposing changes)
Proof of compliance with FedRAMP or GovRAMP (for applicable technology procurements)

How to submit

Method: Electronic via U3P
Instructions: Vendors must submit responses electronically through online forms and upload documentation prior to the closing time. Cost response must be submitted separately from the technical response. If claiming business confidentiality, submit one redacted version marked Redacted Version and one non-redacted version marked Protected Business Confidential.