About this opportunity
AI summaryThe Lafayette Housing Authority requires a vendor to provide onshore, onsite fee accounting services for a one-year contract term. The contractor will perform monthly bank reconciliations, journal vouchers, general ledger maintenance, transaction registers, debt service entries, financial statements, and annual closing entries. Responsibilities also include reviewing coding for accounts payable, accounts receivable, and payroll, maintaining investment and insurance registers, managing capital and development fund ledgers, advising on internal controls, and assisting with monthly board reports. Eligible onshore United States vendors can submit proposals digitally by email or online. The authority first evaluates proposals for responsiveness before a contracting officer evaluates objective factors and an independent committee of at least three members scores subjective factors. Offerors must direct any questions regarding this procurement by November 13, 2026.
Buyer and opportunity details
- Client
- Lafayette Housing Authority
- Solicitation No.
- 26-119
Scope of work
- Process documents for budget and operating subsidy preparation including subsidy calculations, tax reporting, budget forms, utility estimates, and HUD forms
- Review and/or reconcile bank statements on a monthly basis
- Prepare journal vouchers on a monthly basis
- Maintain general ledgers on a monthly basis including development of all entries
- Provide a detailed monthly transaction register of receipts and disbursements
- Review accounts payable, accounts receivable, and payroll coding to ensure proper fund allocations
- Prepare debt service entries, monthly and year-end financial statements, and annual closing entries
- Assist and submit annual PHAS and FDS submissions to REAC and FASS
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| The PROPOSED COSTS submitted by the proposer | 30 points |
| The proposer's DEMONSTRATED UNDERSTANDING of the AGENCY'S REQUIREMENT | 10 points |
| The APPROPRIATENESS of the TECHNICAL APPROACH and the SERVICES PROPOSED | 10 points |
| The proposer's TECHNICAL CAPABILITIES and the MANAGEMENT PLAN | 10 points |
| The proposer's DEMONSTRATED EXPERIENCE in performing similar work and the proposer's PAST PERFORMANCE | 30 points |
| The OVERALL NEATNESS, COMPLETE CONFORMANCE, and QUALITY OF THE PROPOSAL SUBMITTED | 10 points |
| SECTION 3 BUSINESS PREFERENCE PARTICIPATION | 15 points |
Minimum qualifications
- Must be qualified, licensed, and insured entities
- Must have necessary experience with PHA-Web Housing Software
- Must have city, county, or state business license allowing the entity to provide such services
Documents to include with your response
- Form of Proposal (Attachment A)
- form HUD-5369-C (8/93), Certifications and Representations of Offerors, Non-Construction Contract (Attachment B)
- Profile of Firm Form (Attachment C)
- Proposed Services narrative and description
- Proposed Engagement Letter
- Managerial Capacity/Financial Viability/Staffing Plan description
- Client Information listing former or current clients
- Equal Employment Opportunity Policy
- Subcontractor/Joint Venture Information (Optional Item)
- Section 3 Business Preference Certification Form (Attachment D, Optional Item)
Key dates
- Pre-bid meeting
- NONE SCHEULED
- Questions due
- Friday, November 13, 2025, 12:00 PM CT
- Proposals due
- Wednesday, November 25, 2026, 3:00 PM PT
How to submit
- Method
- Electronic pricing submission via Central Bidding and sealed hard copy proposal package
- Instructions
- Submit proposed pricing via www.centralbidding.com. Submit 1 original signature copy marked ORIGINAL and 2 exact copies marked EXACT COPY unfolded in a sealed package with cover and extending tabs to Lafayette Housing Authority Administrative Office, 115 Kattie Drive, Lafayette, LA 70501.
Contract details
- Term
- Initially award a contract for 1 year with options to extend as indicated in pricing items through a 5th contract year
- Place of performance
- Remote work with on-site visits at the Lafayette Housing Authority in Lafayette, Louisiana as required
- Insurance and bonding
- Workers Compensation Insurance; General Liability Insurance; Professional Liability Insurance; Automobile Insurance coverage in a combined single limit of $1,000,000, or personal auto insurance limits no less than $100,000/$300,000 and medical payments of $5,000 for non-entity owned vehicles.
- Funding
- HUD (U.S. Department of Housing and Urban Development) programs including Low-income Public Housing, Capital Fund Program, and Section 8 Housing Choice Vouchers; Title 24 CFR