What the buyer needs

AI summary

The buyer seeks a vendor to provide a cloud-based document control system, including hosting services, system monitoring, security, automated backups, maintenance, and software upgrades. The out-of-the-box solution must manage the entire document control life cycle, automate workflows, send email alerts, execute ISO standards-based audits with gap analysis, and provide unlimited employee testing and training tools without requiring IT or programming personnel. Only onshore United States organizations are eligible to submit proposals, and the contractor will perform the work offsite at its own premises. All questions regarding this opportunity must be submitted no later than November 5, 2026.

Minimum qualifications

Certify no engagement in an economic boycott or boycott of the State of Israel per UCA 63G-27 et seq.
Certify not providing a forced labor product per UCA 63G-6a-121
Certify technology, technology services, networks, or systems do not come from a restricted foreign entity per UCA 63G-6a-121
Submit proof of compliance with FedRAMP or GovRAMP at the time of solicitation for products processing, storing, transmitting, hosting, and/or interacting with State data/systems
If enrolled in Progressing Snapshot Program or relying on verified GovRAMP status, provision access to Continuous Monitoring to DTS within 2 weeks of Intent to Award
If lacking FedRAMP or verified GovRAMP status at award, enroll in GovRAMP Progressing Snapshot Program immediately upon contract execution

How proposals are evaluated

Criterion	Weight / scoring
Stage 1: Initial Review (conforming to solicitation requirements and meeting mandatory minimum requirements)	Not specified
Stage 2: Technical Response Evaluation (subjective technical criteria scored to arrive at an average consensus score)	Not specified
Final Stage: Cost Response Evaluation (formula: Cost Points x [Lowest Proposed Price/Proposed Price])	Not specified

Documents to include with your response

Point-by-point technical response addressing each technical requirement
Cost response (submitted separately from technical response)
Claim of Business Confidentiality form (if requesting non-disclosure of records)
Redacted copy of response marked 'Redacted Version' (if claiming confidentiality)
Non-redacted copy of response marked 'Protected Business Confidential' (if claiming confidentiality)
Proof of compliance with FedRAMP or GovRAMP (for applicable technology procurements)
State of Utah Standard Terms and Conditions in Microsoft Word format with redline edits (if requesting exceptions)
Product samples (if required)

How to submit

Method: Electronic via U3P
Instructions: Vendors must submit responses electronically through U3P before the closing time, allowing sufficient time to complete online forms and upload documentation. Cost responses must be submitted separately from the technical response. If claiming business confidentiality, submit one redacted version marked 'Redacted Version' and one non-redacted version marked 'Protected Business Confidential'.