About this opportunity
AI summaryThe City of Rockford seeks bids from onshore U.S. organizations to provide emergency solutions grant program services on an as-needed basis. Bidders must perform the required work onsite in Rockford, Illinois, and must begin operations within ten days of receiving a Notice to Proceed. Bidders must complete and submit pricing for all requested items on the provided bid form or an approved computer-generated schedule of prices, without using staples to bind responses. The submission requires several documents, including an Affidavit of Availability, City of Rockford Equal Employment Opportunity certifications, workforce data forms, subcontractor forms, an Acknowledgement of Addendum, and a W-9 form. All questions require submission no later than November 12, 2026. The City of Rockford generally evaluates proposals and awards contracts on a lump-sum basis or per-item basis to the lowest responsible and responsive bidder.
Buyer and opportunity details
- Client
- City of Rockford, Illinois USA
- Solicitation No.
- 1126-HS-101
Scope of work
- Engagement and Emergency Mental Health Services
- Essential Services including case management, transportation, and services for special populations
- Renovation including major rehab, conversion, labor, materials, and supplies
- Shelter operations including maintenance, rent, security, fuel, equipment, insurance, utilities, food, furnishings, supplies, and hotel/motel vouchers
- Assistance required under the Uniform Relocation and Real Property Acquisition Act of 1970 (URA)
- Rapid Rehousing short-term rental assistance and eligible costs
- Homeless Prevention short-term assistance and eligible costs
- HMIS data contribution designated by the CoC
Minimum qualifications
- Must be a nonprofit agency
- Must have the capacity to manage and account for grant use under funding requirements
- If religious activities are offered, must offer them separately and voluntarily
- Must participate in HMIS or utilize a comparable database if exempt
- Must pay all required taxes and obtain all licenses, certificates, or other required authorizations
- Must not have been subject to debarment, suspension, or disciplinary action by any government agency
- Must have a written sexual harassment policy in accordance with 775 ILCS 5/2-105
Documents to include with your response
- City of Rockford Equal Employment Opportunity Certifications
- City of Rockford Subcontractor Utilization Form
- City of Rockford Vendor Workforce Data Form
- City of Rockford Subcontractor Workforce Data Form
- Acknowledgement of Stormwater Management Ordinance
- Acknowledgement of Addendum
- W-9 Form
- Bid Form or computer generated schedule of prices
- Signature from the local continuum acknowledging participation/coordination
Key dates
- Questions due
- less than 72 hours before the designated bid time cannot be answered
- Proposals due
- Wednesday, November 18, 2026, at 11:00 AM
How to submit
- Method
- Hard copy
- Instructions
- Submit to 425 E. State Street, 4th floor, Rockford, IL 61104. Please do not use staples to bind the bid responses.
Contract details
- Place of performance
- Rockford, Illinois
- Insurance and bonding
- Commercial General Liability of $1 million each occurrence, $2 million general aggregate; Umbrella Liability of $2 million each occurrence, $2 million general aggregate; Comprehensive Automobile Liability; Statutory Workmen's Compensation and Employer's Liability. City of Rockford must be named as Additional Insured on ISO form CG 20 10 11 85 or equivalent. Insurers must hold an A.M. Best rating of A- or better.
- Funding
- HUD Emergency Solutions Grants (ESG) Program, 24 CFR 576, Davis-Bacon Act (40 USC Ch. 37 §3701 et seq.)