About this opportunity
AI summaryThe Town of Wake Forest Parks, Recreation & Cultural Resources Department seeks proposals from qualified contractors to provide sports officiating services for youth baseball, youth softball, adult softball, and youth basketball leagues. Contractors must provide trained and qualified officials, conduct annual background screenings, and maintain all necessary permits and insurance. The contract period will run for three years. Prospective bidders must email questions regarding proposal procedures to Hollie Aldridge and technical questions to Edward Austin by November 9, 2026. Proposals are due by November 30, 2026, at 2:00 p.m. Town staff will review and rank submissions based on specified criteria requirements, with optional interviews, and will award the contract to the proposer offering the best overall proposal considering pricing and services offered.
Buyer and opportunity details
- Client
- Town of Wake Forest Parks, Recreation, and Cultural Resources Department
- Solicitation No.
- 0002-FY27-PRCR
Scope of work
- Officiating services for youth baseball leagues
- Officiating services for adult and youth softball leagues
- Officiating services for youth basketball leagues
- Yearly background screenings for all officials following Town standards
- Appropriate training for both veteran and new officials
- Provision of primary and alternate on-call contacts for emergency requests
- Completion and email submission of ejection reports
- Bi-weekly invoicing detailing services provided
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of Scope & Requirements | 35% |
| Project Cost | 20% |
Minimum qualifications
- Officials must be at least 18 years old unless pre-approved by WFPRCR Athletics staff
- Officials must administer games according to current NCHSAA/NFHSA rules and local rules
- Officials must adhere to uniform standards set by current NCHSAA/NFHSA rules
- Contractor must have obtained necessary permits, paid all fees and taxes, and be duly qualified
Documents to include with your response
- Cover Letter
- Table of Contents
- Description of process and services based on Scope
- Digital copies of two (2) comparable service contracts from the last 5 years
- History of litigation and disputes for the last 10 years
- Description of training/certification process for veteran and new officials
- Professional references
- Pricing schedule / Submittal Page
Key dates
- Date Issued
- November 2, 2026
- Questions Due Date
- November 9, 2026
- Addendum Posted
- November 16, 2026
- Proposal Due Date
- November 30, 2026 2:00 p.m.
How to submit
- Method
- USPS or hand delivery
- Instructions
- Deliver to 234 Friendship Chapel Road, marked Athletics on the envelope. Submit on 8 ½” x 11” paper, side bound with Table of Contents and reference tabs; maximum 20 double-sided pages.
Contract details
- Term
- Three (3) years upon award of contract
- Place of performance
- Wake Forest, NC
- Insurance and bonding
- Commercial General Liability: $2,000,000 each occurrence / $4,000,000 aggregate. Auto Liability: $1,000,000 CSL (or $2,000,000 under specific conditions). Workers' Compensation, Employer's Liability, Fidelity Bond, Umbrella/Excess Liability. Town named as Additional Insured.