Audio Visual and Board Room Technology Upgrade Services

The City of Bolivar seeks proposals for a board room technology upgrade to support Board of Aldermen, board, and commission meetings, hybrid participation, livestreaming, and recording. The requested scope includes an on-site assessment and integrated design, HD or 4K PTZ cameras, microphones, a DSP/mixer, amplifiers, speakers, an assistive listening system, central controls, installation, testing, staff training, documentation, and a minimum 24-month hardware warranty. Eligibility requires onshore USA entities holding required City licenses and specified insurance coverage, including $1,000,000 in Commercial General Liability. Bidders must deliver sealed hard-copy proposals labeled "Board Room Tech Upgrade" to the City Clerk by Tuesday, December 1, 2026, at 2:00 p.m. The City evaluates proposals across 100 points based on technical solution (30 points), vendor experience (20 points), cost, value, and long-term expenses (20 points), and other criteria, with an anticipated contract award in the 2027 budget year.