About this opportunity
AI summaryCumberland County seeks proposals for uniform and janitorial rental services to supply approximately 200 county employees across various departments. The awarded contractor must furnish pants and shirt uniforms to cover two five-day work weeks, provide weekly delivery and pickup, and supply janitorial materials including mop heads, handles, frames, and towels. Proposals are restricted to onshore United States organizations. Interested vendors must RSVP for the mandatory pre-proposal vendor fair by November 9, 2026, at 9:00 AM EST, ahead of the session on November 10, 2026. Submit all inquiries by November 13, 2026, at 12:00 PM EST, and deliver final proposals digitally via email or online by November 24, 2026, at 2:00 PM EST. The county will evaluate qualified bids out of 200 possible points across criteria including costs, item quality, questions to vendor, non-contracted item discounts, vendor experience, technical approach, references, and organizational structure to determine the best overall value.
Buyer and opportunity details
- Client
- Cumberland County
- Solicitation No.
- 27-2-CTY
Scope of work
- Furnish, deliver, pick up, and launder uniform shirts, shorts, pants, coats, and jackets
- Provide new and unused uniforms to all employees at contract start and to new employees within 14 calendar days
- Weekly delivery of clean uniforms and weekly pickup of soiled uniforms
- Inspect soiled uniforms for tears, missing buttons, or defects and perform necessary repairs
- Provide janitorial rental items including rugs, mats, wiping rags, and mops
- Maintain a check-in/check-out and unique garment tracking system using barcodes or Garment IDs
- Maintain sufficient stock and back-up facilities to guarantee uninterrupted service
- Provide weekly inventory tracking reports to the County
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Organizational Structure | 5 points |
| Technical Approach | 10 points |
| Uniform Cost | 50 points |
| Non-Contracted Items Discount | 15 points |
| Janitorial Items Cost | 50 points |
| Quality of Items | 30 points |
| Questions to Vendor | 20 points |
| Vendor Experience | 10 points |
| References | 10 points |
Minimum qualifications
- Compliance with OSHA safety standards
- Garment washing methods in full accord with State of North Carolina requirements governing commercial and industrial laundries
- Compliance with Article 2 of Chapter 64 of the North Carolina General Statutes (E-Verify)
- Compliance with Iran Divestment Act and Divestment from Companies That Boycott Israel requirements
Documents to include with your response
- One (1) signed original proposal response and three (3) photocopies
- Flash drive containing electronic proposal files in .PDF or .XLS format
- Attachment B: Execution of Proposal
- Attachment C: Uniform Cost
- Attachment D: Janitorial Items Cost
- Attachment E: Certification of Financial Condition
- Organizational Structure narrative
- Technical Approach narrative
- Responses to Questions to Vendor
- At least three (3) references
Key dates
- Date of Issue
- November 3, 2026
- RSVP for Vendor Fair
- Monday, November 9, 2026, at 9:00 AM EST
- Mandatory Pre-Proposal Vendor Fair
- Tuesday, November 10, 2026, 9:45 AM – 12:00 PM EST
- Questions Due Date
- Friday, November 13, 2026, at 12:00 PM EST
- Proposal Due Date
- Tuesday, November 24, 2026 at 2:00 PM EST
How to submit
- Method
- Physical delivery (hand delivery, U.S. Postal Service, courier, or carrier)
- Instructions
- Deliver one signed original executed proposal response, three photocopies, and electronic copies on a flash drive (.PDF or .XLS format, not password protected) to Cumberland County Purchasing Office, ATTN: Sophia Pate, 117 Dick Street, 4th Floor, Room 451, Fayetteville, NC 28301 (or PO Box 1829, Fayetteville, NC 28302-1829 via USPS).
Contract details
- Term
- Initial term of two (2) years, beginning on the date of contract award
- Place of performance
- Designated Cumberland County departments/locations, Fayetteville, NC
- Insurance and bonding
- Commercial insurance of such type and with such terms and limits as may be reasonably associated with the Contract, meeting all laws of the State/County of North Carolina and obtained from companies authorized by the Commissioner of Insurance to do business in North Carolina.