About this opportunity
AI summaryThe Arts Council requires a vendor to provide film advisor and assessment services onsite in Ireland. The selected provider will deliver written evaluation reports on the artistic quality of funded, new, and potential applicants, while assisting with assessments across major funding schemes and awards. The advisor must also supply timely intelligence on domestic and overseas film trends. Eligibility is limited to onshore entities in Ireland. Tenderers can submit responses digitally by email or online, and all tenders and related documents must be submitted in English. The Arts Council evaluates compliant proposals based on quality and cost to identify the most economically advantageous tender, requiring a minimum score of 60% on each qualitative criterion before evaluating pricing.
Buyer and opportunity details
- Client
- ARTS COUNCIL
- Solicitation No.
- AC-2026-62
Scope of work
- Provision of policy advice and work advice regarding film
- Written evaluation reports on the artistic quality of funded and potential organizations and individuals
- Written assessment reports evaluating funding applications across main funding programmes
- Assessment of applications for film awards and schemes, cross-artform awards, and other funding opportunities
- Attending meetings with the Arts Council as part of the work programme
- Assessing an indicative volume of approximately 335 applications per annum
- Delivering services across an indicative annual volume of up to 125 days
- Managing any necessary sub-contracting arrangements and maintaining service quality and GDPR compliance
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Award Criteria 1 (Qualitative) | 350 |
| Award Criteria 2 (Qualitative - Experience and Resources) | 275 |
| Award Criteria 3 | 275 |
Minimum qualifications
- Demonstrated operational and financial capacity through relevant contracts/projects successfully managed within the past five years
- Minimum of two contracts successfully delivered in the past five years of similar nature, scale, and complexity
- Confirmation and provision of a copy of a Health and Safety Policy
- Procedure ensuring all staff have relevant qualifications/training
- Confirmed acceptance to sign the Contract and Data Processing Agreement
- Confirmation to complete Data Protection Assessment if requested
- Confirmation to complete Third-Party Supplier Information Security Assessment if requested
Documents to include with your response
- Tender Response Document (TRD)
- European Single Procurement Document (eESPD)
- Pricing Schedule
- Signed Tenderer Statement
- Company profile and organizational structure/capacity details
- Two reference contracts with referee contact details
- Health and Safety Policy
- CV for each proposed member of the team
- Declaration of Personal Circumstances
- Confirmation letter from parent entity or subcontractor (if relying on resources)
Key dates
- Date of issue
- 02 November 2026
- Final Time and Date for Receipt of Queries
- 12.00 hours (local time) on 20 November 2026
- Tenders must be received not later than
- 17.00 hours (local time) on 02 December 2026
- Contract will commence
- January 2027
How to submit
- Method
- Electronic via the electronic post-box on www.eTenders.gov.ie
- Instructions
- Only tenders submitted to the electronic post-box will be accepted. Tenders and all supporting documents must be submitted in English and easily readable.
Contract details
- Term
- Initial term of 36 months, with the right to extend for an additional period or periods of up to 12 months (maximum of 1 extension).
- Estimated value
- €300,000 (excluding VAT)
- Insurance and bonding
- Employer’s Liability Insurance (not required where self-employed); Public Liability Insurance (not required where supply only); Professional Indemnity Insurance with an indemnity limit of €1,000,000.