Offsite Physical Records Storage, Retrieval, Scanning, and Destruction Services

The County requires a contractor to provide secure offsite physical records storage, retrieval, transport, scanning, and authorized destruction services. The vendor must accommodate diverse media types including paper files, binders, radiology film, magnetic tape, and optical discs, while maintaining climate control, barcoded tracking, and a secure access portal. Eligibility is restricted to onshore United States organizations with at least five years of experience in similar offsite records management and a facility manager possessing at least three years of experience. Bidders must submit completed bid forms, an Attachment B Pricing Sheet with unit prices, and an experience narrative with three references. Vendors can submit proposals digitally via email or online, and all questions are due by November 10, 2026. The County evaluates bids using the completed compliance questionnaire, bid prices, and responsibility checks, requiring the apparent low bidder to submit facility proof and operating documentation within five business days of request.