About this opportunity
AI summaryThe buyer seeks a vendor to provide forest wildlife outreach and technical writing services for a government authority located in Portland, Oregon. The selected contractor will write, edit, and review scientific outreach publications, translating technical and academic research for the public, natural resource professionals, family forestland owners, and practitioner audiences. Scope duties also encompass coordinating and delivering outreach programs through conferences, workshops, webinars, and tours. Additionally, the vendor will draft, edit, coordinate reviews, and supply print-ready manuscripts for up to two 3,000- to 5,000-word publications each contract year regarding forest management and wildlife habitat research. Performance will occur offsite, and eligibility is restricted to onshore USA organizations. Vendors must submit proposals digitally through email or online, and all questions must be submitted no later than November 16, 2026.
Buyer and opportunity details
- Client
- Oregon Forest Resources Institute
- Solicitation No.
- S-62800-00018274
Scope of work
- Draft, edit, and coordinate scientific outreach publications, fact sheets, and articles
- Provide drafts of all written materials for review and provide final documents ready for design and printing
- Develop and deliver presentations to landowners, natural resource professionals, and natural resource educators
- Draft, edit, coordinate reviews, and provide print-ready manuscripts for up to two 3,000-5,000 word outreach publications annually
- Coordinate and deliver scientific symposia, workshops, sessions, and tours with researchers and practitioners
- Provide writing, editing, and review services on additional scientific outreach projects as requested
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Skill in interpreting complex technical and academic research into language for broader audience and experience writing/editing scientific materials | 35 points |
| Experience developing, coordinating, and delivering scientific outreach programs | 35 points |
| Knowledge of forest wildlife biology, management, and issues of public interest | 35 points |
| Experience with outreach to forest landowners and natural resource professionals | 25 points |
| Understanding of OFRI's mission and goals | 20 points |
| Round 2: Presentation of firm and key persons' qualifications | 10 points |
| Round 2: Specific project work example exemplifying capabilities | 15 points |
| Round 2: Project approach and strengths related to RFP | 10 points |
| Round 2: Overall communication clarity and responsiveness to questions | 15 points |
| Price Score | 30 points |
| References | 30 points |
Minimum qualifications
- At least one Key Person with minimum ten years experience in wildlife biology or associated field
- At least one Key Person with minimum ten years experience demonstrating written and oral communications
Documents to include with your response
- Disclosure Exemption Affidavit (Attachment B)
- Proposer Information and Certification Sheet (Attachment C)
- Reference Check Form (Attachment D)
- Price Proposal Form (Attachment E)
- Certified Disadvantaged Business Outreach Plan (Attachment F)
- Responsibility Inquiry (Attachment G)
- Key person resumes (not to exceed 2 pages each)
- Two writing and editing work samples
- Two samples of event agendas and/or event brochures
Key dates
- Date of Issuance
- November 2, 2026
- Questions / Requests for Clarification Due
- November 16, 2026 5:00 PM
- Answers to Questions / Requests for Clarification Issued (approx.)
- November 19, 2026 5:00 PM
- RFP Protest Period Ends
- November 23, 2026 5:00 PM
- Proposal Due (Closing)
- December 2, 2026 5:00 PM
- Presentations, Demonstrations, or Interviews
- Week of December 14, 2026 5:00 PM
- Issuance of Notice of Intent to Award (approx.)
- December 16, 2026 5:00 PM
- Award Protest Period Ends
- December 23, 2026 5:00 PM
How to submit
- Method
- Electronic via OregonBuys
- Instructions
- Submit one copy electronically through OregonBuys. Proposal is limited to 15 pages excluding required attachments. Price proposal must be submitted as a separate electronic file.
Contract details
- Term
- Initial term of five (5) years with options to renew up to a cumulative maximum of 15 years
- Insurance and bonding
- Proof of insurance as required in Exhibit B of Attachment A is required prior to contract award