Printing and Mailing Services for Newsletters and Brochures

The County of Ontario requests quotes for offsite printing and mailing services for newsletters and brochures under RFQ# Q26098. The scope includes printing double-sided newsletters four times per year in quantities between 2,200 and 2,800, mailing them using address spreadsheets provided by the Office for the Aging, and printing brochures approximately twice per year. Eligibility is restricted to onshore USA organizations. Vendors must submit required documents—including the quote proposal form, signed and notarized non-collusion affidavit, sexual harassment statement, and IRS Form W-9—by 3:00 pm prevailing time on Wednesday, December 2, 2026. Submissions and written questions, due 72 hours before the deadline, can be delivered through the eProcurement portal, by email to [email protected], or as paper copies to the Purchasing Director in Canandaigua, New York. The resulting contract covers a 12-month term, with options to renew for up to two additional 12-month periods. The County will determine awards within 45 calendar days of the opening date, evaluating for the lowest responsive bid.