What the buyer needs
AI summaryThe Kentucky League of Cities seeks a qualified firm to provide reinsurance brokerage and consulting services for its liability and workers' compensation programs. The selected firm will market liability, cyber, and workers' compensation reinsurance to worldwide markets, provide catastrophe modeling, reconcile premium invoices, and deliver ongoing consultation on program structures, placements, and retentions. Qualified USA-based organizations must carry at least $10,000,000 in professional liability insurance and provide offsite services from their own office premises. Firms must submit proposals electronically to Alli Johnson at [email protected] or mail five copies to the specified address by close of business on November 9, 2026. All written questions are due by November 2, 2026. Proposals will be evaluated on firm experience, clarity of communication, performance factors, and service costs, with a strong preference for an annual flat fee. The contract term begins on or after January 1, 2027, through January 30, 2028, with up to six optional one-year renewals.
Scope of work
- Market and place liability, cyber, and workers' compensation reinsurance with worldwide markets
- Maintain relationships with reinsurers and coordinate underwriter meetings
- Assist with applications and tabulate underwriting data including payroll and loss data
- Review reinsurance agreements, treaties, and invoices, resolving errors and providing reconciliations
- Monitor reinsurance claims and provide runoff services on contracts placed by other intermediaries
- Provide recommendations on reinsurance structure, placements, limits, and retentions
- Provide catastrophe modeling at least every other year and review direct market treaties
- Deliver an annual written stewardship report and attend quarterly management meetings
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience | Not specified |
| Ability to communicate clearly | Not specified |
| Similar performance factors | Not specified |
| Cost of services | Not specified |
Minimum qualifications
- History of strong customer service
- Experience working with governmental risk pools, insurance pools, or other public entities within the last five years
- Ability to market liability, cyber, and workers' compensation reinsurance for a governmental risk pool
- Ability to provide consultation on and potentially market other reinsurance products as needed
- Certification that the Firm is not debarred, suspended, or otherwise declared ineligible to contract by any public agency
Documents to include with your response
- Cover letter acknowledging RFQ addenda and stating any exceptions
- Company background information
- Disclosure of conditions affecting performance and debarment certification
- Description of experience and qualifications
- At least three references from pools served by the account team in the past five years
- Key personnel details and brief resumes (no more than two pages each)
- Simple organizational chart
- Work plan describing scope execution, needed resources, assumptions, and deliverables
- Fee schedule with detailed pricing requirements
- Copy of proposed written agreement
How to submit
- Method
- Electronic by email or mail
- Instructions
- Submit electronically by email, or mail five (5) copies to Kentucky League of Cities, Inc., ATTN: Alli Johnson, 100 East Vine Street, Suite 800, Lexington, KY 40507.