About this opportunity
AI summaryThe Southern Plains Tribal Health Board seeks proposals from qualified transportation providers to deliver secure, continuous 24/7 non-emergency transportation for Tribal members traveling to and from behavioral health evaluation, stabilization, treatment, and eligible services. The selected contractor must cover all 77 counties in Oklahoma for an estimated volume of 750 one-way passenger trips, provide round-the-clock dispatch and rider support, and administer a voluntary rider survey via tablet. Applicants must be based onshore in the United States and demonstrate required licensing, insurance, confidentiality compliance, and experience serving Tribal communities or working under Tribal, IHS, or tribally operated programs. Proposals are due electronically to [email protected] by November 16, 2026, at 5:00 p.m. CT, and must structure pricing as a per-trip pickup fee plus a per-mile rate. The initial contract term is eight months, with options to renew for up to two additional years based on available funding.
Buyer and opportunity details
- Client
- Southern Plains Tribal Health Board
- Solicitation No.
- 2026-02
Scope of work
- 24/7 availability for dispatch, scheduling, and rider support including weekends and holidays
- Secure, auditable platform for trip requests, dispatch, driver assignment, rider verification, tracking, and completion records
- Transport to and from behavioral health evaluation, crisis stabilization, inpatient and outpatient treatment, and eligible services
- One-way and round-trip service billed and reported on a one-way passenger trip basis
- Handling of all trip data, rider identity, and destination information as confidential health-related information
- Monthly trip-level reporting including date, counties of pickup and destination, purpose category, mileage, and cost
- Administering a voluntary, shareable health and well-being survey via SPTHB-provided tablets
- Transmitting survey responses securely to SPTHB or a designated recipient
Minimum qualifications
- Active authority to operate passenger transportation service in Oklahoma, with all required licenses and permits
- Commercial automobile liability and general liability coverage at limits acceptable to SPTHB
- Driver screening protocols including criminal background checks, motor vehicle record checks, and drug and alcohol testing
- Vehicle inspection and maintenance program, and documented protocols for transporting individuals experiencing behavioral health distress
- Demonstrated capacity for 24/7 dispatch coverage
- Experience serving Tribal communities/IHS/tribally operated health programs, or a plan for developing that capacity
- Ability to comply with confidentiality requirements, including HIPAA where applicable, and execute a business associate agreement
- Not currently debarred, suspended, or otherwise excluded from federal or state contracting
Documents to include with your response
- Cover letter signed by authorized representative with legal name, address, contact information, and tax identification number
- Organizational background, including years in operation, ownership, and service footprint
- Approach to 24/7 statewide coverage across all 77 Oklahoma counties
- Description of the secure transportation system, including trip tracking, records retention, and data security safeguards
- Survey delivery and return method
- Driver qualifications, screening, and behavioral health sensitivity training
- Completed pricing table from Section 7, with all stated assumptions
- Three references from comparable transportation contracts
Key dates
- RFP issued
- October 27, 2026
- Proposals due
- November 16, 2026, 5:00 p.m. CT
- Anticipated award notification
- December 15, 2026
- Anticipated contract start
- February 1, 2027
How to submit
- Method
- Electronic via email
- Instructions
- Submit electronically to the specified email address with the subject line RFP No. 2026-01 — Behavioral Health Transportation.
Contract details
- Term
- Initial contract term of 8 months (or anticipated 10 months), renewable up to 2 additional years/optional renewal periods based on available funding.
- Set-aside / preference
- Preference in contracting may be applied consistent with applicable Indian preference requirements and SPTHB policy.
- Place of performance
- All 77 counties in the State of Oklahoma and extend beyond if needed
- Insurance and bonding
- Commercial automobile liability and general liability coverage at limits acceptable to SPTHB, with certificates of insurance provided upon award.
- Funding
- Federal award terms cited; any award is contingent on the availability of funds