About this opportunity
AI summaryVirginia Tech requires on-demand fixed-wing and rotary-wing aircraft charter services for travel within the continental United States to support university athletic, academic, research, and administrative missions. Contractors must be FAA Part 135 licensed direct charter operators and comply with specified aircraft, pilot certification, and safety requirements. The one-year contract covers pressurized turbine fixed-wing aircraft seating five to seven passengers as well as turbine-powered helicopters. Only direct charter operators and onshore United States organizations may submit proposals. Offerors must direct inquiries to Angela Caldwell by 2:00 PM on November 9, 2026. Proposals must be submitted electronically through Virginia Tech's procurement portal hosted by Jaggaer by November 20, 2026, at 3:00 PM.
Buyer and opportunity details
- Client
- Virginia Tech
- Solicitation No.
- 71412702
Scope of work
- On-demand fixed-wing aircraft charter services
- On-demand rotary-wing (helicopter) charter services
- Airport-to-airport transportation
- Transportation to locations not readily accessible by fixed-wing aircraft
- Aerial site visits and special events travel
- Emergency transportation
- Athletic recruiting, academic, research, executive, and administrative travel
- Ground transportation coordination when required
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Specific plans or methodology to be used to provide the | 25 |
| Cost (or Price) | 15 |
Minimum qualifications
- FAA licensed company under Part 135 authorized to provide charter operations
- Compliance with International Standards of Business Aviation
- Retain full-time, FAA licensed staff to accommodate flight schedule
- Verification of ARG/US and WYVERN ratings
- Captain holds valid FAA Class 1 Medical Certificate and ATP certification in appropriate category, class, and type
- Helicopter PIC holds valid FAA Commercial or Airline Transport Pilot Certificate with recurrent training within 12 months
- Operations within a reasonable distance of the university's location
- Direct charter operators only
Documents to include with your response
- Signed Submission Instruction page (Page 2) and addenda
- Plan for providing services outlined in Statement of Needs including certifications and FAA operations limitations
- Aircraft specifications, pilot qualifications and certifications, and maintenance information
- Pricing schedule including hourly rates, additional costs, fee structures, and fuel adjustment methodology
- Statement of home locations and operational impact
- Four (4) recent educational or governmental references
- Ten-year safety record statement
- SWaM business participation and reporting plan
- Redacted copy if proposal contains proprietary information
Key dates
- Date of issue
- November 3, 2026
- Inquiries due
- November 9, 2026 by 2:00 PM
- Proposals due
- November 20, 2026 at 3:00 PM
How to submit
- Method
- Electronic via the Jaggaer procurement portal
- Instructions
- Submit online at https://bids.sciquest.com/apps/Router/PublicEvent?CustomerOrg=VATech. One electronic document in Word or searchable PDF format under 50MB. Hard copy or email proposals will not be accepted.
Contract details
- Term
- One (1) year(s), or as negotiated, with an option for four (4) one (1) year renewals, or as negotiated.
- Place of performance
- Flights originate and terminate at Virginia Tech Montgomery Executive Airport in Blacksburg, VA, serving the continental United States.
- Insurance and bonding
- Coverage issued by companies with not less than an AM Best A-III rating; Virginia Tech and the Commonwealth of Virginia named as additional insured; waiver of subrogation required; must be maintained throughout contract duration.