About this opportunity
AI summaryLucas Metropolitan Housing seeks proposals from qualified entities to provide fire systems testing, inspection, and maintenance services. The contractor will perform testing and maintenance on fire alarm and suppression systems, backflow preventer valves, smoke detectors, manual pull stations, sprinkler systems, annunciators, strobes, control units, voice and alarm communication systems, and commercial range hood fire suppression systems. Work must be performed onsite within the United States for a contract term of 12 months. LMH also maintains an agency goal of awarding 35 percent of all contract funds to Minority Business Enterprises or Woman Business Enterprises. Offerors must submit tabbed proposals containing a transmittal letter, statement of qualifications and experience, and a completed price proposal fee schedule. The completed proposal must be received by November 23, 2026, at 3:00 PM Eastern Time. Contractors must provide proof of required general liability and workers' compensation insurance before work begins.
Buyer and opportunity details
- Client
- Lucas Metropolitan Housing
- Solicitation No.
- RFP26-R011
Scope of work
- Fire alarm systems testing and service tagging at the main alarm panel
- Testing and maintenance of sprinkler systems
- Testing and maintenance of fire pumps and hydrants
- Testing and certification of backflow prevent valves
- Testing and maintenance of fire doors and dampers
- Maintenance of inspection, test, or service records and reporting to authorities
- Conducting fire alarm and suppression system inventory counts annually
- Providing repair estimates within 48 hours when requested
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Demonstration of ability to provide necessary technical knowledge, Performance and Past Record of Professional Experience in undertaking work | 25 points |
| Demonstration of successful and timely completion of similar past projects as verified by reference checks or other means, citing examples of government or multifamily housing experience | 20 points |
| Proposed Costs: (price) relative to project, the fees that the offeror proposes to charge the HA to provide services | 25 points |
| Respondent’s approach, methodology, and response to the Scope of Services; grasp of performance expectations, ability to provide the full range of services required | 30 points |
Minimum qualifications
- Qualified, licensed, and bonded entities
- Appropriate state and local licenses for staff and candidates
- Documented experience in fire systems testing, inspection, and maintenance with projects of similar size
- Broad and practical knowledge of HUD rules, regulations, requirements, law, and related procedures
- Compliance with NFPA, Ohio Fire Code (OFC), and OSHA guidelines
Documents to include with your response
- Letter of transmittal
- Statement of Qualifications and Experience (Tab C)
- Price Proposal Form (Tab E / Attachment H)
- References with contact information
- Subcontracting Plan (if applicable)
- Attachment (A) - Form of Proposal
- Attachment (B) - Profile of Firm
- Attachment (C) - HUD 5369-A
- Attachment (I) - Form HUD-5369-C
- Attachment (J) - Subcontractor Listing
Key dates
- Release Date
- November 03, 2026
- Pre-Proposal Conference Call
- November 10, 2026 @ 10:00 AM EST
- Question Submittal Deadline
- 12:00 pm on November 16, 2026
- Proposals due
- November 23, 2026, no later than 3:00pm ET
How to submit
- Method
- Electronic via the agency portal or email
- Instructions
- Upload proposal to the e-Procurement Housing Authority Marketplace at https://ha.internationaleprocurement.com or email to [email protected]; tabbed and indexed format required.
Contract details
- Term
- One (1) year agreement with an option by LMH to extend for four (4) subsequent one-year agreements
- Place of performance
- Lucas Metropolitan Housing properties and affiliate properties in Toledo, OH
- Insurance and bonding
- General Liability naming LMH as additional insured, primary and non-contributory; Automobile Liability for owned vehicles; Workers Compensation as required by law; proof of insurance required prior to commencement; no bond requirements.
- Funding
- HUD (Section 3 of the HUD Act of 1968, HUD Maintenance Wage Determination, Form HUD-5370-C1/C2)