About this opportunity
AI summaryThe Texas Health and Human Services Commission seeks a contractor to provide on-site, as-needed dental services for residents of the Rio Grande State Supported Living Center in Harlingen, Texas. Requested services include diagnostic procedures, patient assessments, comprehensive periodontal evaluations, individualized dental counseling, radiology services, bitewing and periapical intraoral imaging, prophylaxis, and fluoride application, with Medicare and Medicaid billed prior to the agency paying as the payor of last resort. Only onshore USA organizations are eligible to bid. Mandatory on-site visits occur on November 6, 2026, and November 9, 2026, at 8:00 AM Central Time, and questions are due by November 10, 2026, at 1:00 PM Central Time. Bidders must submit completed responses by November 19, 2026, at 10:30 AM Central Time, including signed Solicitation Affirmations and a Pricing Sheet. Proposals will be evaluated under the Best Value Standard based on price, the ability to meet performance delivery requirements, and conformance with specifications.
Buyer and opportunity details
- Client
- Health and Human Services Commission
- Solicitation No.
- HHS0018095
Scope of work
- On-site, timely, necessary and quality dental services on an as-needed basis
- Dental cleaning services including diagnostic procedures, fluoride application, oral hygiene instruction, radiology services, and prophylaxis
- Periapical intraoral, bitewing, and panoramic radiographic imaging
- Patient assessment and comprehensive periodontal evaluation
- Periodontal scaling and root planning
- Simple tooth extractions
- Individualized dental assessments and counseling based on clinical and dental needs
- Provision of results and comprehensive examination reports required by HHSC policy
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Bidder meeting or exceeding the requirements and specifications in accordance with this IFB | Not specified |
| Bidder’s ability to meet performance delivery requirements | Not specified |
| Price | Not specified |
Minimum qualifications
- Minimum of two (2) years of relevant experience for the Bidder
- Personnel assigned to perform services must be fully trained and have at least two (2) years relevant experience
- Current license with the Texas Board of Dental Examiners
- Current license with U.S. Department of Justice Drug Enforcement Administration
- Valid certificate of Liability Insurance
- All Contractor or Subcontractor personnel assigned to perform services must be at least 18 years of age
- Minimum of three (3) verifiable references for current or previous contracts within past five (5) years
Documents to include with your response
- Exhibit A - HHS Solicitation Affirmations (Pages 1-14)
- Exhibit C - Pricing Sheet
- Exhibit D - Bidder Reference and Contractor Qualifications Form
- Addendum Acknowledgement Form(s), if applicable
- Public Information Act Copy of Response, if applicable
- Exhibit F - Form 4109 Application for Texas Identification Number, if applicable
- TEC Form 1295 Certificate of Interested Parties (prior to contract award)
Key dates
- IFB Date Posted to ESBD
- November 3, 2026
- Mandatory On-site Visit Dates
- November 6, 2026 at 8:00 AM and November 9, 2026 at 8:00 AM
- Questions or Clarifications Submission Deadline
- November 10, 2026, 1:00 PM
- Responses to Questions or Clarifications - Addendum posted on the ESBD
- November 13, 2026
- Response Deadline
- November 19, 2026, 10:30 AM
- Anticipated Contract Start Date
- Upon Award
How to submit
- Method
- Email or HHS Online Bid Room
- Instructions
- Send via email to [email protected] with IFB number and title in subject line, or submit via HHS Online Bid Room. Attachments cannot exceed 25 MB.
Contract details
- Place of performance
- 1401 Rangerville Rd, Harlingen, TX 78552
- Insurance and bonding
- Workers’ Compensation and Employer’s Liability, commercial liability, and valid certificate of professional liability insurance written on an occurrence basis.