About this opportunity
AI summaryThe Oregon Department of Transportation seeks bids for janitorial and grounds maintenance services at the Ashland Port of Entry on Interstate 5 in Ashland, Oregon. Tasks encompass dusting surfaces, damp mopping non-carpeted floors, cleaning window blinds, and cleaning and disinfecting tables, countertops, and chairs across facilities including lobbies, break rooms, and meeting rooms. Bidders must attend a mandatory pre-bid walkthrough on Monday, November 9, between 8:00 a.m. and 4:00 p.m. at the scale house. Bidders must submit online pricing, an approved Bid Cover Sheet, and at least three references for similar services completed in the last three years via the OregonBuys system before the listed Bid Opening Date. ODOT evaluates bids to determine the lowest responsible bidder, applying evaluation adjustments such as reciprocal preferences, tiebreakers, and a 5% Buy Oregon preference. Offers must remain valid for 90 calendar days following opening.
Buyer and opportunity details
- Client
- OREGON DEPARTMENT OF TRANSPORTATION
- Solicitation No.
- 73000-00018289
Scope of work
- Janitorial services
- Grounds services
- Use recyclable products to the maximum extent economically feasible
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Lowest Responsible Bidder whose Bid is Responsive (including applicable preferences) | Not specified |
Minimum qualifications
- Must be registered in OregonBuys to do business with the State
- Minimum of 3 years’ experience providing the types of Services described in this ITB
- Duly authorized by the State of Oregon to transact business before executing the Agreement
- Must meet applicable standards for Responsibility pursuant to ORS 279B.110
Documents to include with your response
- Terms & Conditions tab marked Yes in OregonBuys
- Online pricing entry in the Item Information section in OregonBuys
- Completed Bid Cover Sheet with APPROVED checkbox marked
- Appendix 1 to the Bid Cover Sheet identifying at least 3 references
- Joint venture agreement or partnership agreement and corporate resolutions (if applicable)
Key dates
- Pre-Bid Walkthrough
- Monday, November 9, between the hours of 8:00am-4:00pm
- Questions due
- 5 calendar days prior to the Bid Opening Date in OregonBuys for this ITB
- Bid submittal deadline
- See “Bid Opening Date” and time in OregonBuys for this ITB
- Posting of Intent to Award
- Within 5 Business Days after Bid Opening Date in OregonBuys for this ITB
How to submit
- Method
- Electronic via the OregonBuys eProcurement system
- Instructions
- Submitted through OregonBuys prior to the Bid Opening Date and time; total submittal file size should not exceed 5 megabytes.
Contract details
- Term
- Anticipated to be 4 years, with options to extend for up to 2 additional years, not to exceed 6 years.
- Place of performance
- Ashland Port of Entry-Interstate 5, MP 18, Ashland Oregon
- Insurance and bonding
- Levels of insurance coverage shown in Exhibit C of the Sample Contract.