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RFP opportunitySolicitation EOI 2026-24-CRS

Town of Renfrew Expression of Interest for myFM Centre Naming Rights Opportunities

Submission deadlineNov 24, 2026See documents for time and submission instructions
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About this opportunity

AI summary

The Town of Renfrew seeks expressions of interest from onshore Canadian proponents to secure naming rights partnerships for facilities within the myFM Centre, including the arena, fitness centre, multipurpose room, dance studio, conference room, and dressing rooms. Annual fee benchmarks exclude HST and include $6,500 for the arena, $3,000 for the fitness centre, $1,000 each for the multipurpose room, dance studio, and conference room, and $500 each for dressing rooms. Mandatory proponent registration with the town is required prior to submitting. Proponents must submit questions to the designated contact person by November 16, 2026, and deliver proposals in sealed envelopes or digitally by 2:00 pm on November 24, 2026. The evaluation assesses experience, financial viability, professional integrity, and alignment with local social and cultural beliefs.

Buyer and opportunity details

Client
Town of Renfrew
Solicitation No.
EOI 2026-24-CRS

Scope of work

  • Naming rights sponsorship for West/Original Arena
  • Naming rights sponsorship for Fitness Centre
  • Naming rights sponsorship for Multipurpose Room
  • Naming rights sponsorship for Dance Studio
  • Naming rights sponsorship for Conference Room
  • Naming rights sponsorship for Dressing Rooms (7 available)
  • Provision, design, printing, and installation of all signage by the sponsor

How proposals are evaluated

CriterionWeight / scoring
Financial return/revenue to the TownNot specified
Suitability based on facility users and audienceNot specified
Experience and financial viabilityNot specified

Minimum qualifications

  • Mandatory registration with the Town of Renfrew prior to closing

Documents to include with your response

  • Section III – Form of Proposal
  • Appendix H - Contract Order Form
  • Business or organization name and contact information
  • Brief description of business or organization (maximum 2 pages)

Key dates

EOI Issued
November 4, 2026
Questions due
November 16, 2026
Addendum (if applicable)
November 19, 2026
Proposals due
2:00 pm on Tuesday, November 24, 2026
Approval at Town Council
December 8, 2026
Anticipated Award
December 11, 2026
Contract start
January, 2027

How to submit

Method
Hard copy or electronic Biddingo submissions
Instructions
Submit in a sealed envelope marked with the provided Mailing Label to Town of Renfrew Town Hall Office or electronically via www.biddingo.com.

Contract details

Term
2-year term with first right of refusal to extend for an additional 5-year term
Estimated value
Minimum annual bids excluding HST: West Arena $6500, Fitness Centre $3000, Multipurpose $1000, Dance Studio $1000, Conference Room $1000, Dressing Rooms $500 each
Place of performance
myFM Centre, Renfrew, Ontario
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