About this opportunity
AI summaryThe Town of Renfrew seeks expressions of interest from onshore Canadian proponents to secure naming rights partnerships for facilities within the myFM Centre, including the arena, fitness centre, multipurpose room, dance studio, conference room, and dressing rooms. Annual fee benchmarks exclude HST and include $6,500 for the arena, $3,000 for the fitness centre, $1,000 each for the multipurpose room, dance studio, and conference room, and $500 each for dressing rooms. Mandatory proponent registration with the town is required prior to submitting. Proponents must submit questions to the designated contact person by November 16, 2026, and deliver proposals in sealed envelopes or digitally by 2:00 pm on November 24, 2026. The evaluation assesses experience, financial viability, professional integrity, and alignment with local social and cultural beliefs.
Buyer and opportunity details
- Client
- Town of Renfrew
- Solicitation No.
- EOI 2026-24-CRS
Scope of work
- Naming rights sponsorship for West/Original Arena
- Naming rights sponsorship for Fitness Centre
- Naming rights sponsorship for Multipurpose Room
- Naming rights sponsorship for Dance Studio
- Naming rights sponsorship for Conference Room
- Naming rights sponsorship for Dressing Rooms (7 available)
- Provision, design, printing, and installation of all signage by the sponsor
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Financial return/revenue to the Town | Not specified |
| Suitability based on facility users and audience | Not specified |
| Experience and financial viability | Not specified |
Minimum qualifications
- Mandatory registration with the Town of Renfrew prior to closing
Documents to include with your response
- Section III – Form of Proposal
- Appendix H - Contract Order Form
- Business or organization name and contact information
- Brief description of business or organization (maximum 2 pages)
Key dates
- EOI Issued
- November 4, 2026
- Questions due
- November 16, 2026
- Addendum (if applicable)
- November 19, 2026
- Proposals due
- 2:00 pm on Tuesday, November 24, 2026
- Approval at Town Council
- December 8, 2026
- Anticipated Award
- December 11, 2026
- Contract start
- January, 2027
How to submit
- Method
- Hard copy or electronic Biddingo submissions
- Instructions
- Submit in a sealed envelope marked with the provided Mailing Label to Town of Renfrew Town Hall Office or electronically via www.biddingo.com.
Contract details
- Term
- 2-year term with first right of refusal to extend for an additional 5-year term
- Estimated value
- Minimum annual bids excluding HST: West Arena $6500, Fitness Centre $3000, Multipurpose $1000, Dance Studio $1000, Conference Room $1000, Dressing Rooms $500 each
- Place of performance
- myFM Centre, Renfrew, Ontario
