What the buyer needs

AI summary

Weber Human Services, through process administrator GBS, seeks a vendor to provide an HRIS software platform and support services under a co-sourced model. The scope encompasses HR system implementation and configuration, system interfaces, payroll processing, COBRA administration, web enrollment and benefits administration, and learning management, targeting a go-live date of July 1, 2027. Only onshore USA organizations may bid, and work will be performed offsite. Vendors must email complete digital proposals including pricing, team organizational charts, and at least three comparable client references to Katie Doherty by close of business on November 12, 2026. All questions must be submitted no later than November 6, 2026.

Scope of work

Supply HRIS support platform and services
Payroll co-sourced model replacing Great Plains
Open and flexible integrations with other systems
API integration for timesheet and employee data retrieval, insertion, update, and deletion
System implementation and historical data conversion
Testing, test plans, and issue tracking logs
Ongoing account support and maintenance
Disaster recovery and PHI/HIPAA security management

Minimum qualifications

Ability to provide references from at least three current clients comparable to Weber Human Services
At least one client reference converted within the last 2 years
Willingness to undergo security assessment if selected as a finalist

Documents to include with your response

Copy of proposal
Pricing
Responses to RFP questions
Implementation team organizational chart
Account/relationship/operations organization chart
Standard MSA and SLAs
Standard statement of work (SOW)
Document with historical Net Promoter scores
Most recent SOC 1 Type II and SOC 2 Type II audits
Three client references

How to submit

Method: email
Instructions: Submit complete responses via email to Katie Doherty at GBS by the due date.