About this opportunity
AI summaryThe City School District of New Rochelle seeks proposals from individual licensed athletic trainers, sole proprietors, and qualified agencies or firms to provide athletic trainer services. The selected contractor must perform or furnish licensed athletic trainer services to support safe participation in district athletics, covering injury prevention, athletic injury care within the authorized scope of practice, emergency response, documentation, coordination with school health staff and physicians, and replacement coverage. Applicants must submit questions no later than November 13, 2026, and deliver one original signed hard copy and one PDF electronic copy on a USB drive in a sealed envelope by November 24, 2026, at 2:00 p.m. Eastern Time. The buyer will evaluate responsive proposals based on personnel qualifications and comparable secondary school experience (25 points) and total evaluated cost and fee proposal clarity (20 points), using the total fixed annual fee quoted for all required base services.
Buyer and opportunity details
- Client
- City School District of New Rochelle
- Solicitation No.
- 26-04
Scope of work
- Recruit, screen, credential, assign, or personally perform athletic trainer services with qualified replacement coverage
- On-site coverage for approved schools, training room hours, practices, contests, tournaments, and preseason or postseason events
- Multi-site and simultaneous event athletic trainer staffing
- Injury prevention education, pre-activity preparation, taping, supportive devices, injury recognition, assessment, care, and rehabilitation
- Emergency athletic care, emergency action plan and EMS activation, and parent and school staff notifications
- Physician-directed rehabilitation documentation and gradual return to activity plans
- Coordination with Director of Athletics, school nurses, and District physician under continuous physician supervision
- Management and allocation of treatment supplies, protective gear, emergency equipment, documentation software, and storage
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Personnel qualifications and comparable secondary school experience | 25 points |
| Total evaluated cost and clarity of fee proposal | 20 points |
Minimum qualifications
- Demonstrated ability to deliver athletic trainer services for secondary school athletics and arrange qualified substitute coverage
- Three comparable professional references
- Authority to provide proposed professional services in New York
- Sufficient service capacity, professional oversight, insurance, and administrative arrangements
- Disclosure of material service defaults, relevant pending litigation, sanctions, licensing restrictions, and disciplinary actions
- Active New York State athletic trainer license and current registration authorizing practice for every assigned trainer
- Current Board of Certification athletic trainer certification and current healthcare provider CPR/AED and emergency cardiac care certification
- Completion of required professional training, District orientation, and applicable fingerprint and background clearance before student contact
Documents to include with your response
- Title page and signed transmittal letter
- Service delivery structure and comparable experience description
- Personal resume and license verification or agency recruitment and retention plan
- Coverage plan tied to Appendix 1
- Appendix 2 Form of Proposal
- Appendix 3 Responsibility Affidavit
- Appendix 4 Conflict of Interest Certification
- Appendix 5 Noncollusive Proposal Certification
- Appendix 6 Hold Harmless Agreement
- Appendices 7 through 11, W-9, and insurance certificates
Key dates
- RFP release
- November 3, 2026
- Deadline for written questions
- November 13, 2026
- Responses and final addenda posted
- November 16, 2026
- Proposals due
- November 24, 2026, 2:00 p.m. Eastern Time
- Anticipated Board consideration
- December 3, 2026
How to submit
- Method
- Sealed hard copy and electronic copy on USB drive
- Instructions
- Submit one original signed hard copy and one separate electronic copy in PDF format on a USB drive in a sealed, opaque envelope marked Athletic Trainer Services RFP 26-04 to City School District of New Rochelle Purchasing Department, Attn Meilisa Arlt.
Contract details
- Term
- Period to June 30, [YEAR] with 4 (1) Fiscal Year Renewal options upon mutual written agreement.
- Place of performance
- City School District of New Rochelle, New Rochelle, NY
- Insurance and bonding
- Umbrella/Excess Insurance of $3,000,000 each Occurrence and Aggregate on a follow-form basis; Commercial General Liability; Professional Errors and Omissions Insurance with retroactive date pre-dating contract inception; Statutory Workers Compensation (C-105.2 or U-26.3, or CE-200 exemption) and NYS Disability Insurance (DB-120.1); City School District of New Rochelle named as additional insured using CG 20 26 or equivalent with primary and non-contributory wording; A.M. Best…