About this opportunity
AI summaryEmporia State University requests proposals for a cloud-based Software-as-a-Service progression and placement management system to serve its teachers college and nursing program. The contractor must provide software licensing, implementation, data migration, integrations, end-user and administrator training, ongoing technical support, and upgrades to manage candidate tracking, assessments, and accreditation reporting. Only onshore United States organizations may submit proposals digitally by email or online before the closing date of November 20, 2026, at 2:00 p.m. CST. Interested bidders must submit questions through BidNet Direct or via email to [email protected] by November 16, 2026, at 2:00 p.m. CST. The initial open-ended contract term runs from the date of award through December 31, 2029, with options to renew for two additional one-year periods. The university may require shortlisted bidders to conduct an operational demonstration of their solution within ten days of request during the evaluation process.
Buyer and opportunity details
- Client
- Emporia State University
- Solicitation No.
- 002-27
Scope of work
- Progression and placement software solution
- Candidate and student record management from admission through completion
- Placement and field experience management for clinical placements, student teaching, and practica
- Tracking completion of academic, clinical, practicum, and field-based requirements
- Documentation and verification of licensing, certification, and program requirements
- Maintaining records of clinical, field, and internship hours
- System implementation services and timeline execution
- Ongoing software upgrades, warranties, and technical support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Functional Requirements and Technical Capabilities | 30% |
| Placement and Field Experience Management Functionality | 20% |
| User Experience and Accessibility | 10% |
| Vendor Experience and Qualifications | 5% |
| Cost Proposal | 5% |
Minimum qualifications
- Must be an established firm recognized for its capacity to perform
- Must have sufficient personnel to meet the deadlines specified in the RFP
- Warrant that all assigned personnel are employees or specified subcontractors fully qualified to perform the work
Documents to include with your response
- Signature Sheet (Page 4)
- Tax Clearance Certification Form (for bids exceeding $10,000)
- Signed Certification regarding Immigration Reform and Control Form (Page 6)
- Certification of Company Not Currently Engaged in Procurement of Certain Equipment, Services, or Systems (Page 7)
- References (Page 8)
- Supplier Response Check-List with page numbers and signed Addenda Acknowledgement (Page 9)
- Technical Proposal including qualifications, resumes, timeline, and methodology
- Specifications and technical literature
- Price Sheet / Cost Proposal (Page 33)
- W-9 form
Key dates
- Date Issued
- November 4, 2026
- Questions Deadline
- November 16, 2026, 2:00 p.m. (CST)
- Closing Date
- November 20, 2026, 2:00 p.m. (CST)
How to submit
- Method
- Electronic via Vendor Registry e-Bidding Portal
- Instructions
- Submit bid responses via ESU Vendor Registry e-Bidding Portal by November 20, 2026, at 2:00 p.m. (CST); inquiries and modifications may be directed to [email protected].
Contract details
- Term
- Contract Award through December 31, 2029, with the option to renew for two (2) additional one (1) year periods
- Place of performance
- Emporia, KS 66801 (all University data must be stored in the United States; off-shore sourcing must be disclosed)
- Insurance and bonding
- Public Works Bond required by K.S.A. 60-1111 in an amount equal to 100% of contract price (not required for projects below threshold); contractor responsible for workers compensation and unemployment insurance.