About this opportunity
AI summaryThe Colville Tribal Health Care Authority seeks proposals from onshore USA organizations to develop an emergency management and public health emergency preparedness plan for clinics and tribal public health operations. The contractor will perform offsite work engaging leadership and staff, conducting interviews or workshops, and drafting plans to strengthen preparedness, response, healthcare continuity, and recovery. Submissions must follow the required format, including a transmittal letter, methodology, staff and firm qualifications, references, debarment certification, Indian Preference or TERO documentation if applicable, and an itemized cost proposal. Respondents must submit all questions in writing to Alexandria Desautel by November 5, 2026, and direct proposals to P.O. Box 150 for an anticipated 16-week project period.
Buyer and opportunity details
- Client
- Colville Tribal Health Care Authority
Scope of work
- Project work plan and milestone schedule
- Hazard vulnerability and risk assessment with recommended risk-reduction actions
- Draft Emergency Management and Public Health Emergency Preparedness Plan
- Continuity of Operations framework or plan
- Emergency response procedures, checklists, notification protocols, and communication templates
- Training schedule and tabletop exercise materials, including evaluation and after-action tools
- Final plan revised to address consolidated CTHCA feedback
- Implementation and maintenance schedule with priorities, responsibilities, and recommended timelines
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Understanding of the work and responsiveness of the proposal | 15 |
| Reasonableness of overall schedule and task-level time estimates | 5 |
| Qualifications and relevant experience of respondent / firm | 15 |
| Firm size, structure, project management, and continuity of services | 5 |
| Experience serving Tribal entities, healthcare organizations, public health agencies, or government entities | 15 |
| Qualifications and experience of assigned staff | 10 |
| Technical approach, hazard assessment, plan quality, and implementation methodology | 15 |
| Indian preference, when applicable under Tribal procurement requirements | 10 |
| TERO certification documentation, when applicable and required | 5 |
| Cost and overall value | 5 |
Minimum qualifications
- Relevant emergency management, healthcare emergency preparedness, public health, or continuity planning experience
- Stakeholder facilitation skills
- Experience preparing usable written procedures
- Ability to complete the work within the proposed schedule
- Relevant credentials may include Certified Emergency Manager (CEM), Certified Healthcare Emergency Professional (CHEP), or comparable qualifications
Documents to include with your response
- Title Page
- Completed Attachment A (Proposal Cover Page and Cost Summary)
- Transmittal Letter
- Table of Contents
- Profile of Respondent
- Approach and Methodology
- Qualifications and Experience of Staff with résumés
- Qualifications and Experience of Firm
- Completed Attachment C (At least three client references)
- Completed and signed Attachment B (Debarment Certification)
Key dates
- Posted Date
- 11/02/2026
- Deadline for Questions
- 11/05/2026 @ 3pm
- Final Answers / Addenda Posted
- 11/09/2026
- Closing Date and Time
- 11/16/2026 @ 3pm
- Anticipated Award Date
- 11/19/2026
How to submit
- Method
- Mail or electronic email
- Instructions
- Submit to Alexandria Desautel, CEO, Colville Tribal Health Care Authority, P.O. Box 150, Nespelem Washington 99155, or electronically to [email protected] with the specified subject line.
Contract details
- Term
- Anticipated 16 weeks from authorized start date
- Set-aside / preference
- Indian preference and TERO preference points applied when applicable under Tribal procurement requirements
- Insurance and bonding
- The selected contractor shall comply with insurance and risk-management requirements established by the Colville Tribes for the final contract, with coverage and limits determined prior to execution.
- Funding
- State