About this opportunity
AI summaryThe City of Fairfield seeks a qualified vendor to provide water distribution system sample collection and laboratory analysis services for the North Bay Regional Water Treatment Plant. The selected contractor must perform distribution system sample collection, field measurements, bacteriological and general physical monitoring, and reporting while maintaining current California Environmental Laboratory Accreditation Program accreditation. Participation is restricted to onshore United States organizations performing work offsite. Interested parties must submit written questions no later than October 19, 2026. Proposals must be delivered to Nigel Browne, Senior Management Analyst, at 5110 Water Works Lane in Fairfield, California, by 3:00 p.m. on November 19, 2026.
Buyer and opportunity details
- Client
- CITY OF FAIRFIELD
Scope of work
- Weekly collection and analysis of 36 bacteriological drinking water samples
- Field chlorine residual measurements at time of sample collection
- Heterotrophic Plate Count analysis using the SimPlate method when free chlorine is low
- Provision of sampling equipment, containers, preservatives, coolers, and transport supplies
- Electronic analytical reporting to designated City personnel
- Immediate telephone and notification for positive bacteriological results or anomalies
- Quality assurance and quality control program consistent with ELAP requirements
- Maintenance of chain-of-custody procedures and sample integrity
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Pass/Fail: California Environmental Laboratory Accreditation Program (ELAP) Certification | Not specified |
| Experience with Similar Types of Services | 2 |
| Qualifications of Staff | 3 |
| Project Management and Responsiveness | 3 |
| Cost | 2 |
Minimum qualifications
- California Environmental Laboratory Accreditation Program (ELAP) Certification
- Appropriately trained sampling personnel in water sampling techniques, preservation, and protocols
- Hold or obtain a business license in the City of Fairfield for work within City limits
Documents to include with your response
- Letter of Introduction on company letterhead
- Laboratory State Certification, size of staff, credentials, and training programs
- Detailed outline of services to be provided
- Price Proposal Form (Attachment 1)
- Minimum of three references for similar services
- Statement of Insurance Coverage
- Addendum Receipt Signature Page (Attachment 2)
- Acceptance Statement signed by principal, officer, or owner
- Exceptions to Professional Services Agreement (Attachment 3), if any
- State Employment Development Department reporting information
Key dates
- Issuance of Request for Proposals
- October 1, 2026
- Written Questions Submission Deadline
- October 19, 2026
- City Response to Written Questions
- October 30, 2026
- Proposals Due to City (by 3:00 p.m.)
- November 19, 2026
- Staff Recommendation to Council
- January 19, 2027
- Contract Award
- January 19, 2027
- First Day of Services
- April 1, 2027
How to submit
- Method
- Bound or in binder or booklet form, computer-generated or typewritten hard copy
- Instructions
- Submit one original and two copies to Nigel Browne, Senior Management Analyst, City of Fairfield, 5110 Water Works Lane, Fairfield, CA 94533.
Contract details
- Term
- Five (5) years
- Place of performance
- Fairfield, CA
- Insurance and bonding
- Commercial General Liability of $1,000,000 per occurrence; Automobile Liability of $1,000,000 per occurrence; Workers' Compensation/Employers' Liability of $1,000,000 per occurrence. City named as additional insured.