About this opportunity
AI summaryPoudre School District R-1 seeks electronic sealed bids from qualified vendors to provide debt collection services for delinquent accounts, including returned checks, student and family fees, tuition, and payroll overpayments. Vendors must handle collection activities via legally permissible methods, maintain collected funds separately in a trust account, remit one hundred percent of collections, and invoice commissions separately on a contingency basis. The contract covers a one-year term with firm, fixed pricing. Bidders must submit questions individually through BidNet by November 16, 2026, at 2:00 p.m. MT. Electronic bids organized by specified tabs must be submitted via BidNet by December 1, 2026, at 2:00 p.m. MT. The District evaluates proposals first on a pass/fail basis covering mandatory qualifications, insurance, data security, and references, and awards the contract to the responsive, responsible bidder offering the lowest evaluated cost.
Buyer and opportunity details
- Client
- Poudre School District R-1
- Solicitation No.
- 27-67N-001
Scope of work
- Electronic account placement via online portal or secure file transfer
- Automated routing and processing of returned checks directly from the District bank
- Debt collection activities using legally permissible letters, phone calls, email, and text
- Skip-tracing services to locate debtors with outdated contact information
- Handling debtor disputes, validation notices, settlements, and payment plans
- Maintenance of a trust account and separate gross remittance of collected funds
- Provision of a 24/7 secure online client portal updated at least daily
- Submission of monthly reporting, remittance statements, and separate commission invoices
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Mandatory minimum qualifications (Section 5) | Pass/Fail |
| Insurance requirements (Section 9) | Pass/Fail |
| Data security requirements (Section 7) | Pass/Fail |
| References (Attachment D) | Pass/Fail |
| Lowest evaluated cost (weighted average commission rate plus separately priced services) | Not specified |
Minimum qualifications
- At least five years of experience providing debt collection services
- Current Colorado collection agency license
- Authorization to conduct business in the State of Colorado, with good standing with the Secretary of State
- Current business license from the city where the agency is based or from each servicing office
- Experience serving public sector, educational, governmental or similar clients
- No material regulatory actions, license suspensions or judgments in the past five years
- Ability to receive returned checks directly from the District bank through an automated process
- Ability to meet online portal, data security, and insurance requirements
Documents to include with your response
- Attachment A – Bid Certification Form
- Attachment B – Pricing Schedule
- Attachment C – Mandatory Qualifications Certification and supporting documents
- Company information
- Process documentation, sample letters, flow chart, and Group information template
- Sample monthly report, remittance statement, and separate commission invoice
- Portal screenshots and demo credentials
- Data security program description, cyber insurance information, and compliance certifications
- Attachment D – Reference Form
- Attachments E (Non-Collusion), F (Debarment/Suspension), and G (Conflict of Interest)
Key dates
- IFB Issued
- November 5, 2026
- Questions Due
- November 16, 2026 @ 2 p.m. MT
- IFB Closing Date
- December 1, 2026 @ 2 p.m. MST
How to submit
- Method
- Electronic via BidNet
- Instructions
- Bids must be submitted through www.bidnetdirect.com as a single PDF organized by specified tabs.
Contract details
- Term
- Initial term of one year, with options to renew for up to four additional one-year periods, not to exceed five years total.
- Place of performance
- Larimer County, Colorado
- Insurance and bonding
- Workers' Compensation and Employer's Liability as required by Colorado law; District, its Board of Education, officers and employees named as additional insured.