About this opportunity
AI summaryCarter County, Tennessee seeks an agent of record and broker to design, implement, maintain, and improve its employee insurance benefits. The selected firm will partner with the Finance Department to administer group health and benefits plans, analyze claims experience and administration, evaluate alternative funding arrangements, prepare bid specifications, solicit proposals, and conduct quarterly on-site meetings with department heads and employees. Eligibility is limited to USA onshore organizations. Applicants must submit questions by email to [email protected] by 12:00 PM Eastern Standard Time on November 16, 2026. Sealed submissions containing one original, ten hard copies, and one digital PDF copy on a USB flash drive must arrive at the Carter County Finance Office by 10:30 AM Eastern Standard Time on November 25, 2026. The county evaluates proposals based on recognized competence, integrity, company stability, team experience, brokerage and compliance services, subject matter expertise, partnership capabilities, and fees.
Buyer and opportunity details
- Client
- Carter County
Scope of work
- Partner with the Finance Department to administer group health insurance and other benefits plans
- Review and analyze claims experience, claim service, and claim administration
- Determine and recommend cost-efficient plan arrangements for health insurance coverage
- Prepare bid specifications and solicit proposals from group health insurance markets
- Participate in negotiations with carriers regarding premiums, benefit levels, plan design, and terms
- Evaluate bids and bidders, including administration, coverage, claim payment, and network solvency
- Provide quarterly on-site meetings with employees and department heads for insurance consultation
- Support ACA employer compliance, including preparation, review, and distribution of IRS Forms 1094-C and 1095-C
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Company overview, financial stability, and licensing (Questions 1–8) | Not specified |
| Proposed team, experience, public-sector clients, and references (Questions 9–17) | Not specified |
| Brokerage, consulting, compliance, and additional services (Questions 18–27) | Not specified |
| Subject matter expertise (Questions 28-35) | Not specified |
| Additional services and expertise (Questions 36-37) | Not specified |
| Outsourcing and partnership services (Question 38) | Not specified |
| Fees and service level agreements (Questions 39–44) | Not specified |
Minimum qualifications
- Licensed broker or authorized agent
- Experience managing equivalent clients similar in employee size, industry, geographical dispersion, complexity, or programs
Documents to include with your response
- Responses to Proposal Questionnaire (Questions 1 through 44)
- Audited financial statements and annual report, or other acceptable evidence of financial stability
- Proof of Errors and Omissions Insurance Coverage
- At least three references of equivalent clients
- Completed and signed Vendor Information and Anti-Collusion Statement
- Completed and signed State of Tennessee Non-Boycott of Israel Certification
- Signed HIPAA Business Associate Agreement confirmation
- Written acknowledgment of each RFP addendum
Key dates
- RFP posted
- 11/05/2026
- RFP issued
- November 5, 2026
- Publication Date #1
- 11/11/2026
- Written questions due
- 12:00 PM ET, Monday, November 16, 2026
- Publication Date #2
- 11/18/2026
- Answers issued by addendum
- by 5:00 PM ET, Friday, November 20, 2026
- Proposals due
- 10:30 AM ET, Wednesday, November 25, 2026
- Public opening
- immediately following the 10:30 AM ET deadline, Wednesday, November 25, 2026
- Short-listed proposers notified
- by 4:00 PM ET, Monday, November 30, 2026
- Presentations to the Financial Management Committee
- beginning 10:00 AM ET, Wednesday, December 2, 2026
How to submit
- Method
- Sealed hard copy and digital copy via mail or hand delivery
- Instructions
- Submit one original and ten (10) copies plus a digital copy (searchable PDF on a USB flash drive) in a sealed envelope marked RFP – Employee Health Insurance Brokerage Services with proposer's name and address to Carter County Finance Department, 801 East Elk Avenue, Suite 203, Elizabethton, TN 37643.
Contract details
- Place of performance
- Elizabethton, TN
- Insurance and bonding
- Proof that your company carries Errors and Omissions Insurance Coverage.