About this opportunity
AI summaryDenver Public Schools requests market information and vendor capabilities regarding a centralized system or repository for quality document management. This exploratory process aims to inform requirements and scope for a potential subsequent solicitation, addressing existing challenges with fragmented platforms, decentralized storage, and compliance tracking. Interested USA onshore organizations must submit responses electronically via BidNet by December 10, 2026, at 10:00 am MT. Vendors must submit questions through BidNet by November 19, 2026, at 10:00 am MT, and the district requests budgetary pricing where possible to clarify commercial models.
Buyer and opportunity details
- Client
- Denver Public Schools
- Solicitation No.
- BD2740
Scope of work
- Market information on centralized systems for Quality Document management
- Access control, role-based permissions, and public or vendor sharing management
- Lifecycle governance, taxonomy, review workflows, document metadata, and legal hold
- Retention schedules and controlled disposition workflows
- Version control, historical baselines, and point-in-time auditing
- Search, discovery, permalinks, and dynamic linking capabilities
- Multilingual and machine translation support
- Software architecture, enterprise integrations, legacy data migration, and training approaches
Minimum qualifications
- Compliance with COPPA, FERPA, and related legal frameworks for data and information security
- Compliance with C.R.S. 24-85-101 et seq. and State of Colorado OIT Accessibility Standards
- Compliance with Level AA of the most current version of Web Content Accessibility Guidelines (WCAG)
- Compliance with the Colorado AI Act, C.R.S. 6-1-1701 et seq.
Documents to include with your response
- Signed offer form with vendor contact information
- Company capabilities fact sheet
- System features and functionality description covering technical solution, commercial model, software architecture, integrations, and migration/rollout
- Point of contact details
- One separate redacted version of response for CORA requests
- Link to Voluntary Product Accessibility Template (VPAT) if providing ICT products
- Disclosure of artificial intelligence usage
Key dates
- Issuance of RFI
- November 5, 2026
- Questions Deadline via BidNet
- November 19, 2026 at 10:00 am MT
- Proposal Deadline
- December 10, 2026 at 10:00 am MT
How to submit
- Method
- Electronic via BidNet
- Instructions
- Submit online through BidNet only. Responses should not exceed 10 pages, excluding appendices or exhibits. Provide one master file and one redacted version labeled accordingly.