About this opportunity
AI summaryRefugio County requests proposals for grant administrative and project development services to support its Community Development Block Grant Community Development Fund program administered by the Texas Department of Agriculture. The selected contractor will perform offsite work covering project development, scope definition, cost estimation, deliverable coordination, grant and cash management reporting, timeline extensions, duplication of benefits tracking, and electronic database management for a one-year contract term. Eligibility requires onshore USA vendors who are not debarred in the System for Award Management, and the county encourages submissions from minority, small, women-owned, and labor surplus area enterprises. Respondents must submit proposals and statements of qualifications by November 20, 2026, at 2:00 p.m. either online or via mail to the First Assistant Auditor in Refugio, Texas, with all questions due by November 13, 2026, at 12:00 p.m. The county will evaluate proposals out of 100 total points, including 40 points for experience and 20 points for proposed cost, requiring respondents to separate and certify their profit percentage.
Buyer and opportunity details
- Client
- Refugio County
Scope of work
- Project development and comprehensive administration of projects and the application process
- Ensure compliance per funding policies and guidance
- Attend meetings with other agencies in conjunction with and on behalf of the local government
- Collaborate with local government on project formulation, assessments, and information gathering
- Define project scope, size, cost estimating, and project submittals
- Provide ongoing guidance to maximize funding and coordinate deliverables
- Assist with grant reporting and generate time extension requests when necessary
- Track project costs, avoid duplication of benefits, and document proceeds
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience | 40 |
| Work Performance | 30 |
| Proposed Cost | 20 |
| Capacity to Perform | 10 |
Minimum qualifications
- Experience in grant administration and applying for and managing federally-funded local public works construction
- Successful experience coordinating with Federal, state, and local agencies, citing similar projects and funding outcomes
- List of at least three references from past local government clients
- Not debarred or suspended from the Excluded Parties List System (EPLS) in the System for Award Management (SAM)
Documents to include with your response
- Statement of qualifications and entity history
- Resumes of all employees who will or may be assigned
- Statement substantiating entity resources and ability to carry out the scope of work
- Project Approach plan
- Cost proposal with certified profit percentage disclosed as a separate element
- Statement of conflicts of interest
- Form CIQ (Conflict of Interest Questionnaire)
- SAM.gov search results printout showing verification and record date
- Certification Regarding Lobbying (Form SF-LLL)
- Certification of No Boycott of Israel Form
Key dates
- Questions due
- November 13, 2026 at 12:00 p.m.
- Proposals due
- November 20, 2026 at 2:00 p.m.
How to submit
- Method
- Physical mail/delivery or electronic via website
- Instructions
- Submit sealed proposals to Priscilla Zuniga, First Assistant Auditor, 808 Commerce St. Rm. 107, Refugio, TX 78377, or e-bid online at https://www.co.refugio.tx.us/page/refugio.CountyAuditor or https://www.beaconbid.com/solicitations/.
Contract details
- Funding
- CDBG Community Development Fund administered by the Texas Department of Agriculture (TDA); 2 CFR 200