About this opportunity
AI summaryChesterfield County seeks bids from qualified contractors to provide onsite moving services across various county locations. All quoted pricing must be F.O.B. Destination and encompass freight, delivery costs, and any incidental charges. Bidders must submit questions regarding the solicitation by November 12, 2026, at 4:00 p.m. Sealed bids are due on November 23, 2026, by 3:00 p.m., with bid opening occurring 30 minutes later via a virtual opening link. Bids may be submitted hard copy or electronically with an electronic signature, but the county will reject submissions sent via fax or email. The county requires the awarded contractor to maintain specified insurance coverages, and the resulting contract will run for a one-year term.
Buyer and opportunity details
- Client
- CHESTERFIELD COUNTY PROCUREMENT DEPARTMENT
- Solicitation No.
- IFB27000082
Scope of work
- Moving and storage services on an on-call basis for County departments and schools
- Provision of regular and climate-controlled storage capabilities
- Physical labor to relocate boxes, office furniture, and miscellaneous items
- Appropriate packing and marking of large items and property
- Disassembly and reassembly of modular furniture by qualified personnel or subcontractors
- Rental and pickup of storage crates and library carts as needed
- Transporting equipment and furniture between locations or storage facilities
- Protection of property, floors, wall surfaces, and elevators during moves
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Grand Total of items 1 through 27 (lowest responsive and responsible bidder) | Not specified |
Minimum qualifications
- Proof of Property Carrier Authority Permit
- Lead mover/project manager must pass the Criminal Justice Information Services (CJIS) background check
- Contractor's employees must check in through Raptor visitor management system at schools requiring driver's license scan
- County issued contract employee identification cards required for County property access
- Appropriate business and professional licenses required by the County or Commonwealth of Virginia
Documents to include with your response
- Completed cover page to include signature
- Completed Bid Form
- Completed Attachment A - Virginia State Corporation Commission (SCC) Registration Information
- Proof of Property Carrier Authority Permit
- Signed copies of all addenda
Key dates
- Issue Date
- November 5, 2026
- Inquiries due
- November 12, 2026 at 4:00 p.m.
- Sealed Bids Due
- November 23, 2026 3:00 P.M.
- Sealed Bids Opening
- 30 minutes after the Sealed Bids Due date and time specified above
How to submit
- Method
- Electronic via the County's eProcurement system or hard copy
- Instructions
- Hard copy deliveries must be delivered to Chesterfield County, Lane B. Ramsey Building, c/o Procurement Department, 9901 Lori Road, P.O. Box 51, Chesterfield, Virginia, 23832 in a sealed envelope with the IFB number and due date and time written on the outside. Bids shall not be accepted via fax or email.
Contract details
- Term
- Effective from Contract Execution through an initial term, with renewal options for additional one-year periods
- Estimated value
- $100,000.00 annual expenditure
- Place of performance
- Various Chesterfield County Locations
- Insurance and bonding
- Commercial General Liability, Broad Form with Products & Completed Operations; Business Automobile Liability including all owned, hired, and non-owned vehicles; Umbrella or excess liability policy; Workers' Compensation; 30 days notice of cancellation; waiver of subrogation; Chesterfield County and CCPS named as additional insured.
- Funding
- 2 CFR 200