About this opportunity
AI summaryThe buyer seeks a vendor to provide city official newspaper services for a government authority in Seattle, Washington. Required printing specifications include six-point type, left- and right-justified columns, a minimum of twelve lines per column inch, paragraph indentations of no more than two spaces, and specific column widths ranging from single to double columns. Eligibility is restricted to onshore entities within the United States, and work must be performed onsite. Vendors may submit proposals digitally through email or online for a one-year contract term. The buyer will hold a non-mandatory pre-bid conference on November 12, 2026, and all questions must be submitted no later than December 7, 2026.
Buyer and opportunity details
- Client
- City of Seattle
- Solicitation No.
- FA0-6878
Scope of work
- Publish all City of Seattle official proceedings, ordinances, resolutions, and legal notices
- Respond to all City order requests within the next business day or sooner
- Publish ordinances of general, public, or permanent nature within three days of receipt
- Publish emergency notices under 10 pages and other notices on the next business day
- Provide electronic copy submission via email, web-based portal, or similar method
- Provide an Affidavit of Publication with affixed newspaper clipping within 14 days after final publication
- Maintain daily copy collection service Monday through Friday at City Clerk's Office and FAS
- Provide up to 200 newspaper subscriptions and an online subscription covering all contents
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Basic Responsiveness and Responsibility | Not specified |
| Technical Minimum Requirements and Compliance with Specifications | Not specified |
| Evaluated Pricing including column width adjustments, prompt payment discounts, and tax revenue factors | Not specified |
Minimum qualifications
- Must have a daily newspaper of general circulation published in English in the City of Seattle at least six days per week
- Must obtain a Seattle Business License and pay all taxes due before contract signing
- Must provide State of Washington business license (Unified Business Identifier) or proof of exemption
Documents to include with your response
- City Bid Table(s) / Bid Form
- Vendor Questionnaire Form
- Documentation from Corporation Commission
- Minimum Qualifications confirmation
- Prompt Payment Discount information
- Specification of daily time deadline for next day publication
- Certification Regarding Lobbying
- City Non-Disclosure Request Form (if requesting exemption from public disclosure)
- Taxpayer Identification Number and W-9 Form (prior to contract execution)
- Evidence of Insurance (prior to contract execution)
Key dates
- ITB Issued
- November 5, 2026
- Pre-Bid Conference (Non-Mandatory)
- November 12, 2026, 10:30am
- Deadline For Questions
- December 7, 2026, 5:00pm
- Sealed Bids Due to the City / Bid Opening
- December 17, 2026, 10:00am
- Contract start
- January 1, 2027
How to submit
- Method
- Electronic via the City's Procurement Portal
- Instructions
- Responses must be submitted electronically to https://procurement.opengov.com/portal/seattle/projects/307298
Contract details
- Term
- January 1, 2027 to December 31, 2027 (one year with no extension allowed)
- Estimated value
- approximately $120,000
- Place of performance
- City of Seattle, WA (Vendors must perform work from their own office space)
- Insurance and bonding
- Insurance requirements in the attached Terms and Conditions shall apply, unless modified by the Insurance Transmittal Form; proof must be supplied upon intent to award.