About this opportunity
AI summaryThe Lexington-Fayette Urban County Government requires insurance brokerage and consultation services for a one-year contract period. The selected contractor must evaluate existing contracts and claims history, prepare competitive bid specifications, manage day-to-day insurance matters, verify coverage certificates, conduct loss control training, produce annual stewardship reports, and assist with expenditure forecasting. Eligibility is restricted to onshore United States entities with onsite performance. Potential submitters must direct questions by November 13, 2026, and submit proposals digitally via email or online, including completed MWDBE participation forms. Evaluation criteria account for published scoring standards and local employment proximity, requiring a verifiable office in Kentucky, Fayette County, Lexington, or adjacent states to receive points.
Buyer and opportunity details
- Client
- LFUCG
- Solicitation No.
- 49-2026
Scope of work
- Identify programs, products, and insurers and prepare competitive bid specifications for upcoming renewals
- Obtain quotes from reputable insurance carriers for each type of risk
- Negotiate details of insurance accuracy, coverage, pricing, terms, conditions, and compliance on behalf of LFUCG
- Provide service for day-to-day contact on insurance matters
- Provide verification of coverage (Certificates of Insurance) as needed
- Provide evaluation, training, education, and bi-annual reports related to loss control, safety, and claims management
- Prepare an annual stewardship report including policies in force, coverage, premiums, claims experience, and recommendations
- Provide assistance with replacement values determination, forecasting, and budgeting for annual insurance expenditures
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Specialized experience and technical competence of the person(s) or firm with the type of service required | 25 points |
| Familiarity with the details of the project | 25 points |
| Capacity of the person(s) or firm to perform the specialized services, within the time limit | 20 points |
| Past record of performance on contracts with the LFUCG or other clients, including such factors as control of cost, quality of work and ability to meet scheduling | 20 points |
| Degree of local employment to be provided by the person or firm | 5 points |
| Estimated cost of services | 5 points |
Minimum qualifications
- Licensed as an insurance agent/broker in Kentucky
- 10 years of experience as a business providing commercial broker services
- Proven experience with writing insurance/providing consulting services to Public Entities
- Experience with Public Entities with annual premiums in excess of $1,000,000
- Experience with Self-Insured programs and large SIR's
- Able to provide a Full Line of Brokerage services as discussed in this Request
- Annual commercial lines with premium volume of not less than $7,500,000
- Verifiable office in the location to receive points for local employment
Documents to include with your response
- Signed Addendum #1
- LFUCG MWDBE Participation form
- Attachment A (Small and Disadvantaged, Minority -Women and Veteran Owned Business Outreach Plan)
- Documentation of Good Faith and Outreach Efforts
- Detailed list of any exceptions to specifications on a separate sheet
- Copy of the contract for brokerage services intended to be used
- Proof of required insurance coverage
- Three written references from public entities
Key dates
- Addendum #1 Date
- November 6, 2026
- Questions due
- November 13, 2026
- Proposals due
- 2:00 PM, prevailing local time, on December 1, 2026
How to submit
- Method
- Electronic via Ion Wave
- Instructions
- Submitted in Ion Wave before the opening date and time with all forms and information attached in Response Attachments tab
Contract details
- Term
- one year
- Place of performance
- Lexington, Fayette County, KY
- Insurance and bonding
- Workers' Compensation and Umbrella Liability ($5,000,000)