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OpenSolicitation LL27-33

Lincoln Library RFID Library Automation System Equipment, Software, and Support

Buyer
CITY OF Springfield ILLINOIS
Place of performance
Lincoln Library, 326 S. 7th St., Springfield, IL 62701-1621
Submission deadline
Dec 10, 2026

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What the buyer needs

AI summary

The City of Springfield seeks sealed proposals for the Lincoln Library RFID Library Automation System. The selected vendor must provide equipment, software, hardware, installation, training, and technical support from implementation to operation. Deliverables include RFID tags, readers, inventory wands, tag dispensers, and solutions to manage or outsource collection tagging while supporting self-check and inventory control workflows. Eligibility is restricted to onshore USA organizations performing offsite work. Bidders must submit proposals through the City's Bid Portal by December 10, 2026, at 3:00 p.m. local time, though responses may also be submitted digitally via email or online. All questions must be submitted no later than November 20, 2026.

Scope of work

  • Radio Frequency Identification RFID library automation system equipment, software, and hardware
  • Installation, training, and technical support from implementation to operation
  • Solution for managing the collection tagging process, including planning, training, and supervision or outsourcing
  • RFID tags, readers, inventory wands, and tag dispensers
  • Free-standing kiosk-style self-check machine(s)
  • Three sets of ADA-compliant wide aisle security gates with patron counter functionality
  • Integrated solution working seamlessly with SirsiDynix Horizon ILS
  • Detailed scope of work and project timeline

How proposals are evaluated

CriterionWeight / scoring
Technical solution and approach, including implementation, support, and ability to meet the library's needs50
Cost, including per-unit pricing, volume discounts, one-time and recurring costs, reasonableness, and overall value30
Relevant experience and references20

Minimum qualifications

  • Vendor registration on the City of Springfield website
  • Regularly engaged in work of the type required by the specifications
  • Compliance with applicable laws concerning entitlement to do business in Illinois
  • Valid Federal Employer Identification Number or Social Security Number
  • Current certification of good standing with the Illinois Secretary of State or authorization to conduct business
  • At least three references of similar library projects

Documents to include with your response

  • Completed Proposal Form
  • Section 5 Pricing proposal
  • Section VI Certifications
  • Proof of good standing or foreign entity registration from Illinois Secretary of State
  • MBE/FBE Utilization Form (Attachment A) or M/FBE Participation Waiver Request (Attachment B)
  • At least three (3) references
  • Applicable product data or specification sheets
  • Contract Execution Pages

How to submit

Method
Electronic via the City's Bid Portal
Instructions
Submitted electronically via the City website in PDF format; telephone, fax, email, or verbal offers will not be accepted.
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