What the buyer needs
AI summaryEdmonds School District issues this Request for Information to gather technical approaches, vendor capabilities, and pricing structures for Chromebook web content filtering and student safety monitoring services. The requested scope includes 1:1 on-site and off-site filtering, Google Workspace integration, 24/7 monitoring and alerting, classroom orchestration, and threat defense for approximately 20,000 students and 3,500 staff. Only onshore USA organizations are eligible to bid. Vendors must submit questions by November 23, 2026, and deliver electronic responses by December 4, 2026, referencing RFIQ26-07TL. Responses will be evaluated on technical and filtering capabilities, pricing and procurement accessibility across multi-year commitments, experience, references, and compliance with data privacy and insurance terms.
Scope of work
- Continuous Chromebook web content filtering operating on and off network
- Filter bypassing and workaround prevention
- Google Workspace integration for user, group, and policy administration
- Multi-language and foreign subdomain filtering
- Student safety monitoring across Google Drive, Gmail, search queries, and Gemini
- 24/7 monitoring, human review, and emergency alert escalation services
- Case management tools and historical context tracking across school transitions
- Parent portal configurations and delegated administrative controls
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Technical & Filtering Capabilities | Not specified |
| Student Safety Monitoring & Alerting | Not specified |
| Pricing & Procurement Accessibility | Not specified |
| Administrative Controls & Parent Engagement | Not specified |
| Experience, References & Compliance | Not specified |
| Value-Add Features & Support Services | Not specified |
Minimum qualifications
- Experience working with K-12 school districts of similar size or scope
- At least three K-12 references within the state of Washington currently using filtering and monitoring solutions
- Solutions available for purchase via competitive bid or eligible cooperative purchasing contract
- Compliance with FERPA, COPPA, and Washington State student data privacy requirements
- Ability to execute a formal Data Privacy Agreement with the District
Documents to include with your response
- Cooperative contract information including name, title, contract number, and expiration date
- Pricing structure breakdown covering implementation, recurring annual costs, modules, and multi-year options
- Three K-12 references within the state of Washington
- Deviation disclosure identifying any exceptions taken to RFI requirements
- Certificate of Insurance upon request
How to submit
- Method
- Electronic via email
- Instructions
- Submit electronically referencing RFIQ26−07TL in the subject line to Oksana Firsov by Dec 4, 2026.