What the buyer needs
AI summaryThe Town of Leesburg requests proposals for a hosted software-as-a-service marketing and daily events calendar platform. The selected contractor will deliver an offsite solution supporting local business promotion, destination marketing, automated newsletter population, and event management across multiple digital channels via widgets, feeds, and APIs. The contractor must also provide analytics, reporting, and integrated administrative management while complying with the Town's IT security and privacy rules. Eligibility is restricted to onshore USA organizations. Vendors must submit questions by 5:00 P.M. Eastern Time on November 17, 2026. Proposals are due electronically as a single PDF attachment to [email protected] by 2:00 P.M. Eastern Time on December 9, 2026.
Scope of work
- Hosted software-as-a-service platform
- Event calendar management and native page creation
- Local attractions and destination marketing promotion
- Interactive tours and scavenger hunts creation
- Newsletter creation, automated population, and digital communications
- Website integration, content distribution, widgets, and APIs
- System implementation, configuration, and testing
- Training, ongoing maintenance, and technical customer support
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Experience and Qualifications | 10% |
| Cost Proposal | 10% |
Minimum qualifications
- Authorized to transact business in the Commonwealth of Virginia
- Demonstrated experience similar in nature to requested services
- Compliance with Town Business, Professional, and Occupational License (BPOL) requirement
- Provide list of at least 3 accounts, preferably governmental, receiving similar services
- Verification through the Town's third-party validation service provider
Documents to include with your response
- Offeror Submission Form
- Reference Form
- Acknowledgement of Addenda
- Proposal Protection Disclosure Form
- Pricing Form
- Implementation plan
- Separate redacted copy of proposal (if invoking trade secrets/proprietary information)
How to submit
- Method
- Electronic via email
- Instructions
- Submit to [email protected] as one PDF attachment named 100124-FY27-23 MARKETING AND DAILY EVENTS CALENDAR SOFTWARE - [Vendor Name]. Separate redacted copy required if claiming proprietary info.