What the buyer needs
AI summaryThe buyer seeks commercial card services under an indefinite delivery, indefinite quantity contract to support customized corporate card programs for its campus. The scope covers procurement cards for 300 to 350 cardholders with an estimated $2M to $2.5M annual spend, travel cards for 100 to 150 cardholders totaling $750K to $1M annually, and fleet cards for 100 to 150 cards totaling $100K to $120K annually. The system must support unified or separate card programs, mandate data integration through Chrome River/Emburse, capture vehicle-level data, and apply project codes, allowability controls, and record retention for sponsored projects. Only onshore United States organizations are eligible to bid, and work will be performed offsite. Offerors may submit responses digitally via email or online, and all questions are due no later than December 2, 2026. The buyer will conduct an open selection where more than one vendor may be selected, and offerors must confirm receipt of the amendment in their proposals.
Scope of work
- Corporate card accounts across P-Card, T-Card, and Fleet/Gas Card programs
- P-Cards for goods and services (approximately 300-350 cards)
- T-Cards for travel expenses (approximately 100-150 cards)
- Fleet/Gas cards (approximately 100-150 cards) with vehicle-level data and preferred pump mileage entry
- Integration through Chrome River/Emburse
- Tracking project/activity codes, allowability controls, and record retention for sponsored projects
- Credit limit options aligning with estimated annual spend, flexible industry-standard limits, growth, and peak periods
Documents to include with your response
- Confirmation of receipt of Addendum 1 / amendments
- Technical proposal
- Redacted version of technical proposal on thumb drive
- Signed forms included in the RFP with original signatures in colored ink pen
How to submit
- Method
- Sealed envelope or box
- Instructions
- Deliver to New Mexico Institute of Mining & Technology, Attn: RFP #27090008, Brown Hall, Rm 100, 801 Leroy Place, Socorro, NM 87801. Requires one printed original and one (1) thumb drive (including a redacted version of the technical proposal). Sealed package marked with Request for Proposal and RFP number. Required forms must have an original signature using a colored ink pen; electronic signatures, fax, and email are not acceptable.