What the buyer needs
AI summaryThe University of Texas at Dallas seeks software and services for a campus card transaction system to replace its existing Comet Card platform. The system must support identification, payment, access, and dining operations, including meal plans, declining balances, web and mobile platforms, and system integrations for a three-year contract period. Only onshore USA organizations performing offsite work are eligible to bid. Proposers must submit one complete electronic PDF proposal via the university's Bonfire portal by 4:00 p.m. Central Time on December 4, 2026, and deliver questions through Bonfire by November 17, 2026. The university will evaluate proposals based on overall cost, project management expertise, and threshold legal compliance factors. Proposals must remain valid for at least 90 days following the submittal deadline.
Scope of work
- Replace existing Odyssey Direct platform before Summer 2027
- Provide software licenses and subscriptions for campus card system
- Support campus payment and dining operations
- Manage meal plans, declining balances, and transactions
- Provide system integrations with existing bookstores and PaperCut printing
- Support student status validation, attendance tracking, and equipment checkout
- Provide virtual training with options for on-site training
- Assign a dedicated account representative
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Ability of University to comply with laws regarding Veteran Heroes United in Business | Threshold Criteria Not Scored |
| Compliance with Texas Government Code, Chapter 552, Subchapter J | Threshold Criteria Not Scored |
| Cost of goods and services | Not specified |
| Reputation of the Proposer and of the Proposer's goods or services | Not specified |
| SME Defined Criteria (declining balance/dining tender support, integration/architecture, implementation/support, vendor experience/references, security posture, total project cost) | Not specified |
| Extent to which the goods or services meet the University's needs | Not specified |
| Proposer's past relationship with the University | Not specified |
| Total long-term cost to the University of acquiring the Proposer's goods or services | Not specified |
| Proposer's exceptions to the terms and conditions set forth in Section 4 | Not specified |
Minimum qualifications
- TX-RAMP / FedRAMP certified
- SOC 2 Type II + HECVAT compliance with University requirements
Documents to include with your response
- Signed and Completed Execution of Offer (Appendix One, Section 2)
- Signed and Completed Pricing and Delivery Schedule (Section 6)
- Responses to Proposer's General Questionnaire (Appendix One, Section 3)
- Signed and Completed Addenda Checklist (Appendix One, Section 4)
- Responses to Specifications and Additional Questions (Section 5)
- Subcontracting Plan (SP)
- Itemized cost sheet of services
- Detailed project schedule
- Response to Appendix Six (EIR Environment Specifications)
- Response to Appendix Seven (Security Characteristics and Functionality)
How to submit
- Method
- Electronic via the University's Bonfire portal
- Instructions
- Submit via https://utdallas.bonfirehub.com/portal/?tab=openOpportunities in one complete electronic copy in a single .pdf file. Proposals must remain valid for a minimum of 90 days.