What the buyer needs
AI summaryThe Pasco Public Facilities District seeks a qualified consultant to provide executive director services. The selected contractor will prepare meeting agendas, facilitate Board and committee meetings, assist with financial reporting and audits, advise the Board, lead strategic planning, recommend operational improvements, and identify expansion opportunities. Eligible respondents must be U.S. organizations with at least five years of executive-level experience working within or with public facilities districts. The expected workload averages approximately 20 hours per week. Respondents must submit one electronic copy via email to [email protected] by November 30, 2026, at 2:00 p.m. Pacific Time. Technical questions and meeting requests must be emailed to the same address by November 20, 2026. Proposals will be evaluated on experience and references (30 points), fee structure (20 points), team capacity, understanding and approach (10 points), and presentation, organization, and clarity (10 points).
Scope of work
- Provide oversight of the City of Pasco in performance of the ILA to ensure contract compliance and service level alignment
- Prepare Board and committee meeting agendas, reports, resolutions, and supporting materials
- Facilitate and attend all regular and special Board meetings and committee meetings unless excused
- Prepare monthly financial reports, annual operating budgets, capital budgets, and multi-year financial forecasts with City staff
- Assist the City in annual financial audits and periodic compliance audits
- Advise the Board regarding strategic opportunities and challenges affecting the PPFD
- Develop and implement long-term strategic plans and annual work plans
- Identify opportunities for expansion, partnerships, grants, sponsorships, and new programming
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Qualifications | 30 Points Possible |
| Experience and References | 30 Points Possible |
| Fee Structure | 20 Points Possible |
| Understanding & Approach | 10 Points Possible |
| Presentation, Organization, and Clarity Of Proposal | 10 Points Possible |
Minimum qualifications
- Minimum five (5) years of executive-level experience within or with public facilities districts and/or comparable equivalent experience
- City of Pasco business license, if required
Documents to include with your response
- Transmittal letter (maximum two pages)
- Professional narrative or resume/CV of proposed Executive Director
- Resumes for support team members (maximum two pages per team member)
- Respondent History Matrix listing at least 5 agencies or clients worked with in the last 10 years
- Point of contact references (names, phone numbers, email) for listed clients
- Fee Structure / cost proposal
- Proposed modifications to draft Personal Services Agreement (if any)
How to submit
- Method
- Instructions
- Submit 1 electronic copy including attachments to [email protected] with email subject 'RFP – PPFD EXECUTIVE DIRECTOR SERVICES'. Maximum email size is 20 MB; submittals are limited to a maximum of 20 pages.