What the buyer needs
AI summaryThe County of San Mateo Technology Services Department seeks qualified vendors to assess and resolve issues with Active Directory hybrid-synchronization and replace its current Okta single sign-on system with Entra ID. Proposers must have at least three years of experience implementing the requested solution, show three successful government implementations of similar size within the last five years, and maintain active SAM.gov registration. Attendance is mandatory at the pre-proposal meeting on November 17, 2026, at 1:00 pm, and vendors must submit all questions by November 24, 2026, at 1:00 pm. Proposals are due electronically via ProcureNow by December 8, 2026, at 1:00 pm for an anticipated three-year contract valued between $200,000 and $350,000.
Buyer and opportunity details
- Budget
- - 200,000 to 350,000 USD - Deadline December 8,2026
Scope of work
- Assess and resolve identified issues specific to Active Directory hybrid-synchronization with Entra ID
- Replace the current single sign-on (SSO) platform with Entra ID
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Method and Approach | 45% |
| Experience and Organizational Capacity | 30% |
| Price | 25% |
| Preferential Points | 10% |
Minimum qualifications
- Minimum three years experience implementing the requested solution, performing similar services as detailed in the RFP
- Minimum three successful implementations for government agencies of similar size and requirements within the last five years
- Registered, active, and in good standing with SAM.gov and not barred from public contracting by any federal or state authority
Documents to include with your response
- Proposal complying with content requirements in Attachment A, Section 2.2
- Attachment B: Price Proposal Template
- Attachment C: References
- Attachment D: Standard Contract Template (or proposed redlines)
- Attachment E: Technology Security Assessment
- Certificate of Insurance (COI)
- SAM.gov Unique Entity Identifier (UEI) Number
- Proof of active SAM.gov registration (screenshot, printout, or PDF)
- Attachment F: SMC Local Preference Self-Attestation Form (if applicable)
- Latest filed IRS Form 990 (if applicable for Small or Micro Non-Profit)
How to submit
- Method
- Electronic submission
- Instructions
- Responses must be submitted electronically to https://secure.procurenow.com/portal/smcgov. Do not include pricing in proposal content area.