What the buyer needs
AI summaryThe City of Hayward requires a consultant to deliver comprehensive event planning, coordination, marketing, and production services for a coordinated series of six to ten smaller-scale public events and activations. The scope encompasses the full event lifecycle, including concept development, program planning, partner coordination, permitting, logistics, vendor management, event-day production, and post-event reporting across agency commercial areas during spring and summer 2027. Only onshore United States organizations are eligible to apply, and performance will occur offsite. Prospective bidders must submit all questions by November 18, 2026, and may submit proposals digitally through email or online.
Minimum qualifications
- Have or procure a City of Hayward business license prior to initiation of work
- Procure all necessary permits, pay all charges and fees, and give all necessary notices
- Obtain and/or comply with any encroachment permits as set forth in the order
- Maintain statutorily sufficient Workers Compensation and Employers Liability Insurance
- Designate a management employee as Equal Employment Opportunity Officer
- Have on file or execute an Affirmation Of Non-Involvement In Development Or Production Of Nuclear Weapons
Documents to include with your response
- Evidence of City of Hayward business license
- Completed copy of Coverage Verification signed by agent or broker
- Certified payroll records upon written request
- Affirmation Of Non-Involvement In Development Or Production Of Nuclear Weapons
- Material Safety Data Sheets for hazardous materials introduced onto the job site