What the buyer needs
AI summaryCanyons School District seeks competitive proposals from qualified USA-based suppliers for a cloud-based school visitor and volunteer management system. Required services include implementation, ongoing technical support, system maintenance, and offsite performance. The system must feature student information system integration, weekly offender database checks across all 50 states with false-positive logic, ID scanning, badge printing, campus access tracking, and integrated background check capabilities. Interested suppliers must submit proposals electronically through Euna Procurement, powered by Ion Wave, by November 24, 2026, at 6:00 PM MT. All procurement inquiries must be submitted via the platform's questions tab before the cut-off date on November 18, 2026, at 8:00 PM MT. The district will evaluate proposals in multiple stages, beginning with responsive compliance and a technical evaluation scoring pass/fail certification, executive summary, qualifications, detailed response, references, and financial condition. Offerors earning at least 50 points advance to a solution demonstration and the final 30-point cost evaluation.
Scope of work
- Government-issued ID scanning and visitor verification against national and state sex offender registries
- Streamlined visitor check-in, check-out, and pre-printed or custom badge printing
- Integrated FCRA-compliant background checks and volunteer tracking
- Online volunteer registration, application workflows, and hour tracking
- Custom security alerts for custody restrictions, restraining orders, and banned individuals
- Seamless and automated integration with Skyward Qmlativ Student Information System
- Emergency management real-time accountability and student sign-in/sign-out functionality
- Technical support, ongoing maintenance, and system administration services
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Certification of Proposal (Schedule A) | Pass / Fail |
| Executive Summary (Schedule B) | 10 Points |
| Qualifications/Experience (Schedule C) | 20 Points |
| Detailed Response (Schedule D) | 20 Points |
| References (Schedule E) | 10 Points |
| Financial Condition | 10 Points |
| Price Proposal (Schedule F) - Visitor Management System | 18 points |
| Price Proposal (Schedule F) - Volunteer Management System | 12 points |
| Solution Demonstration (Stage 3) | 20 demonstration points |
Minimum qualifications
- Web-based application running on a standard desktop PC with broadband Internet
- Compatibility with multiple internet browsers including Microsoft Edge, Chrome, and Firefox
- Ability to automatically check sex offender databases of all 50 states at no additional cost
- Update sex offender database information at a minimum of once per week
- Include false positive logic to eliminate false positive sex offender matches
- Ability to offer integrated FCRA compliant background checks for volunteers
- Compliance with FERPA, COPPA, GDPA, GRAMMA, UCPA, Utah Social Media Regulation Act, and Utah Notice of Data Breach Act
Documents to include with your response
- Certification of Proposal (Schedule A)
- Executive Summary (Schedule B)
- Qualifications/Experience (Schedule C)
- Detailed Response (Schedule D)
- References (Schedule E)
- Financial Condition Statement
- Price Proposal (Schedule F)
- Accessibility Conformance Report (ACR) using applicable VPAT
How to submit
- Method
- Electronic via Euna Procurement powered by Ion Wave
- Instructions
- Responses must be submitted electronically through Euna Procurement, powered by Ion Wave. Each proposal section must be labeled in specified order, and pricing must be kept separate.