What the buyer needs
AI summaryHomer Electric Association, Inc. seeks proposals for engineering services to deliver a compliance automation software platform, along with turnkey implementation and support services. The solution must automate and simplify compliance with Railbelt Reliability Council Reliability Standards, covering Critical Infrastructure Protection and Operations and Planning requirements such as asset management, document management, patch management, and annual regulatory content maintenance. Only onshore United States organizations are eligible to bid, and the work will be performed offsite. Vendors may submit proposals digitally via email or online by November 23, 2026, at 3:00 PM AKST, and must submit any questions no later than November 18, 2026.
Scope of work
- Phase 1 - Document, Change, and Asset Management
- Phase 2 - Patch and Task Management
- Phase 3 - Operations, Support, and Regulatory Content Maintenance
- On-premises/cloud-based software platform with minimum 99.9% uptime SLA
- Turnkey professional engineering and implementation services
- Audit readiness evidence and reporting ahead of the April 1, 2027 enforcement deadline
- Pre-configured regulatory calendars and 35-day patch evaluation tracking workflows
How proposals are evaluated
| Criterion | Weight / scoring |
|---|---|
| Phase 1 Technical Compliance | 20 points |
| Phase 2 Operational Workflows | 15 points |
| Implementation, Delivery, & Team | 15 points |
| RRC Framework Alignment | 10 points |
| Proposal Price Score (Total Cost of Ownership) | 40 points |
Minimum qualifications
- Must be registered Planholders for this RFP on HEA's VendorLink system
- Demonstrated qualifications and approach of Project Manager to carry out required project design, development, and completion
- Vendor and subcontractor project references of similar type and scope performed within the last 10 years
Documents to include with your response
- Cover letter
- Completed and signed Proposer's Declaration Form
- Proposal with Overview Of Services and Proposed Project Team resumes
- Resume of proposed Project Manager and/or Responsible Person in Charge
- Vendor and subcontractor references for similar projects performed within the last 10 years
- Full disclosure of subcontractors detailing operational responsibilities, engineering credentials, and localized utility experience
- High-level implementation timeline mapped to project phases with variance narrative
- Proposal Price Form (Attachment A)
- Redlined copy of Sample Agreement in Microsoft Word format with explanatory comments (if exceptions are taken)
How to submit
- Method
- Electronic via VendorLink
- Instructions
- Submitted electronically in the VendorLink Vendor Quotes/Bids section of the solicitation; proposals remain valid for 60 calendar days following the proposal due date.